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Project Specialist 2
Ref No.: 18-19354
Location: Springfield, Massachusetts
Project Specialist 2
3+ Month Contract

Financial / Budget Mgmt
Maintains program financials
Identifies projects that are at risk of being significantly over- or under-budget well in advance
Reconciles and processes invoice payments in Ariba (Financial invoice system)
Ensures timely entry and approval of contractor hours in the time tracking tools
Administrator of PMOfI and ITF SharePoint sites
Coordinates time tracking
Supports and manages PMOfI / ITF team huddles
Coordinates meeting logistics, including agenda and meeting minutes preparation
Provides calendar support to the Head of the PMOfI
Project Management Support
Assists with preparation of presentations to various constituents of the PMOfI
Assists project managers with forecasting, budgeting, and resource planning for their individual projects
Ensures project managers complete required weekly and monthly tasks, following the PMOfI cadence
Handles small project tasks and coordinates or performs activities as needed
Troubleshoots issues with process, tools, and reporting

Expert Excel, including operating and troubleshooting multiple linked spreadsheets integrated with SharePoint lists
Advanced Microsoft Office Suite 2016, primarily PowerPoint, Outlook, Word
General knowledge of collaboration tools, including Box and Huddle Up
Advanced SharePoint administration, including InfoPath form designer