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Administrative Assistant (Level III)
Ref No.: 18-19351
Location: New York, New York
The Administrative Assistant III will provide administrative support for three executives within Global Learning & Leadership Development. The main responsibilities will include calendar management, expense reporting, travel requests, meeting routine management and preparation etc. The individual will perform diverse and confidential administrative support including the review, editing and releasing of documents. Usually relieves executives of administrative routine details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Will need to be able to demonstrate independent thought and decision making, will need to balance and manage the competing priorities of the executives supported. Must be able to draft meeting agendas, draft/edit PowerPoint presentations with content from Executive Supported. Also, coordinate to include on-boarding and off-boarding of individuals; providing access for visitors on the floor; ensuring telecommunications and copying equipment is functioning. Communicates with executives and line management to gather or convey relevant information. The AA III will be involved in high-level client and HR executives contact and will have exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Will be part of the overall GTO/Support Staff administrative team. Will coordinate GHR NYC learning events.

The ideal candidate will display the following traits:

•Judgment/tact/diplomacy skills - has experience handling confidential matters in a highly professional manner.
•Teamwork - must foster collaboration and trust among team members and business partners.
•Technology facile--Ability to quickly leverage new technology tools, and a demonstrated understanding of current technology to effectively support business partners.
•Flexibility and adaptability - enjoys the challenges of change and supports a dynamic management team by shifting priorities and dealing with ambiguity.
•Maintains an organized approach to managing daily activities, is able to juggle multiple demands efficiently and productively.
•Thoroughness and Accuracy -- delivers high quality work and can be depended upon to produce error-free work
•Service Orientation---Must possess a service oriented mindset and approach to all they come into contact with
•Generally, the work routine occurs along the following timeline, M-F 8:00 AM-5:00 PM, after hours work may be required to support critical work efforts.

Required Skills:

•3 plus years administrative support experience
•MUST have strong working knowledge of PowerPoint and Excel skills
•Experience navigating across a matrixed environment to get information, provide input, or to integrate work as needed
•Meticulous attention to detail and high standard for data integrity and quality work
•Effectively leverage resources available
•Excellent written and verbal communication skills
•Strong organizational skills, effective time management and prioritization
•Comfortable handling access to confidential records
•Ability to work independently; a self-starter
•Experience with calendar management and expense reporting

Desired Skills:

•Proficiency in Concur & Ariba systems
•Proficiency in internal technology ordering systems
•Knowledge of ACR system