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Executive Admin Assistant
Ref No.: 18-18467
Location: Alameda, California
URGENT NEED TO FILL and Candidate will start as soon as selected and has cleared onboarding.

In this position the candidate will be supporting a group of Lawyers and will be responsible for calendaring and scheduling travel. They will also be running an intake system for work and enter into a work inflow system. They will need to be very detail oriented to manage the status of projects and will be managing multiple projects simultaneously. They will need to be experts on Outlook, Excel and Word and if they have Concur knowledge or experience it is a plus. Will need excellent communication both in writing and verbal as they will be working with multiple stakeholders. The candidate will be working in the Legal Ethics and Compliance department so any knowledge of these areas is a plus.

Provides administrative support to executive-level management: meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets and meeting planning/preparation. Handles all routine mail or inquiries and sets priorities to projects assigned. Keeps an accurate calendar of appointments, meetings and due dates for executive. Requires previous experience and may require additional training specific to the corporate culture and procedures. Functions with minimal supervision.