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ADMIN OFCR 2
Ref No.: 18-15569
Location: San Francisco, California
The Admin Officer provides executive administrative support to the Division Director of Ob/Gyn and Gyn Subspecialties (OGGS) and will communicate on behalf of the Division Director with
faculty and leadership, media contacts, donors, the general public, and governmental agencies. Additionally, they will provide support to the other Faculty members and Fellows in the Division as needed. Incumbent works closely with the Division Chief, Chief of Obstetrics, Vice Chair of Patient Safety and Quality Assurance; serving as her Executive Assistant. Provides administrative support to 24 OGGS division faculty members on a day to day basis. A high level of work efficiency is needed for this position to complete day to day tasks and also requires higher level support to new senior faculty (e.g. grants, writing, and research collaboration support).

The position serves as the administrative lead for the OGGS Division Director and Vice Chair for Regional Women's Health Strategy, and supports the faculty of the Division of Obstetrics, Gynecology and Gynecologic Subspecialties in the Department of Obstretrics Gynecology and Reproductive Siciences. The incumbent will manage complex projects on behalf of the Director, manage the Director's academic executive and clinical calendars and prioritize the Director's calendar to align with his/her commitments and responsibilities, serve as the liason to faculty staff and external organizations, and provide assistance in the absense of the Director. Prepare agendas, responsible for assisting with the division renewals pertaining to the Director's research, takes lead in the Division's website development and management. Requires excellent communication skills, verbal and written, to draft and edit correspondence, faculty letters, update Director's CV, edit scientific manuscripts including journal articles, abstracts, and book chapters. Generate reports as required. Independently coordinate the Physician credentialing and priveledge process, coordinate the faculty and staff recruitment and hiring process. Assist the Director in the fellowship program and perform other duties as assigned.


Knowledge, Skills and Abilities Req / Pref
Knowledge of Outlook Excel MS Word PowerPoint, EndNote, and scheduling management via email. Req
Pre-award grant preparation and manuscript preparation Req
Excellent interpersonal communication written and editing skills Req
Ability to work independently in a fast paced environment Req
Ability to prioritize work and proven ability to manage multiple tasks successfully Req
Understanding of clinical research methodology Pref
Knowledge of reproductive health issues and hospital administration Pref