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Manager, Portfolio Operations
Ref No.: 18-13080
Location: Greenwood Village, Colorado

Manager, Portfolio Operations

Description/Comment:Client is seeking an experienced Portfolio Operations Manager (PMO Manager) with demonstrated ability to manage a large portfolio of programs and projects. This role has oversight into the full project lifecycle, including initiation through delivery, with a focus optimizing and maintaining the tools and methodology, and leading portfolio level reviews. The role is also responsible for project standards and processes, proactively identifying improvement, auditing projects, status reporting, roadmap and training PMO staff. Qualified candidate must have high attention to detail and strong experience using and administering Smartsheet without limits to include, control center, and the development and maintenance of data mesh tool, reports, and dashboards. The candidate must be a driven individual capable of managing workload with minimal oversight. ***Candidate must have an interest in converting

Additional Job Details:Continuous focus on process improvement through all aspects of projects including, planning, scope, issue and risk management, communications, change management and budget in all project lifecycle phases Contribute to maintaining and continual improvement of PMO processes, website, tools and methodologies Develop trusted relationship with project and program stakeholders Seek out opportunities to collaborate on strategic project and program management initiatives Deliver appropriate and effective executive level communication Collaborate with all levels in the supervision of project, program and portfolio, which includes work allocation, training, problem resolution and accountability Support leadership through capital funding requests Lead and facilitate program and portfolio level status reviews with executive leadership Assist leadership with onboarding and training PMO staff and contractors Experience working within various project management methodologies, and demonstrated experience working in an environment with differing methodologies (i.e. agile and waterfall) Continuous professional development in order to keep abreast of emerging technologies, methods and project management best practices

Detailed Responsibilities:
Smartsheet Administration Control Center configuration and administration Dashboards Reports Data Mesh Template creation/maintenance Vendor management User licensing Roadmap Item capture Item categorization Item reporting Roadmap meeting facilitation Intake prioritization Intake support for Product Management organization Mobile Product Portfolio Support Portfolio status and risk reporting Deck creation Meeting facilitation Project prioritization Process improvement and efficiency Access and permissions Confluence Page development and maintenance Access/permissions Skills Polished portfolio or program manager, with similar tenure as project manager Effectively managed a portfolio of multiple, projects and programs with joint accountability to scope and schedule Extensive understanding of project and program management principles, methods and techniques; Provide project and program management best practices Experience presenting to executive leadership and demonstrated communication skills; both written and oral with technical and non-technical staff, all levels of management Strong analytical and critical thinking skills required, including a thorough understanding of how to interpret end user business needs and translate them into solutions Demonstrated project and program management skills and experience with various project management methodologies and tools Strong relationship management skills - able to set priorities, influence others, manage customer expectations and effect change through influence and partnership Flexible with proven ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities

Technically competent with various software programs, including but not limited to Microsoft Office (Word, Excel, PowerPoint, Visio), Microsoft Project, and Smartsheet
Adept at conducting research into project-related issues and products Must be able to learn, understand, and apply new technologies

Qualifications
Program or portfolio management experience 7+ years
Smartsheet Certified User and/or relevant expert user experience 1+ year
Project management Experience 7+ years
Bachelor's degree required Certified Project Management Professional (PMP) preferred
Systems Smartsheet expert
Smartsheet Control Center Smartsheet Data Mesh Smartsheet Reports Smartsheet Dashboards (formerly called "Sights ")
Travel 0 to <25%