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Executive Assistant
Ref No.: 18-12245
Location: RIVERWOODS, Illinois
• Work collaboratively with the DIRECTOR'S and use initiative to ensure matters pending his response are completed with high quality in a timely manner. • Provide first-pass handling of the DIRECTOR'S's email and voicemail. • Arrange meetings and schedule appointments and follow-ups with all levels to ensure accuracy and effectiveness of executive's calendar. • Arrange and coordinate all aspects of large meetings, lunches, dinners and parties, working effectively with other EAs to coordinate multiple executives' calendars. • Coordinate and schedule domestic and international travel arrangements understanding the Vice President's needs and preferences. • Maintain DIRECTOR'S's business files. • Maintain department call path, answer telephone calls, take messages and forward information to appropriate personnel. Screen calls, redirecting calls to appropriate management or staff. • Communicate effectively with management team to convey information, collect data or coordinate administrative • Complete assignments efficiently and effectively using Microsoft Office products (Word, PowerPoint, Excel). • Track and enter time and attendance. Actively participate in orienting and assuring training for new unit members. • Coordinate internal moves and office reconfigurations for department, including new employee set up for phone, PC, furniture and supplies. • Open, sort and distribute mail. Send outgoing mail using appropriate mail service. Distribute requests for information, track progress and follow up on actions taken. • Manage office supplies. • Take complete ownership of specific, ongoing projects, independent of manager. • Consummate professional image representative of the DIRECTOR'S • Outstanding verbal and written communication skills.

Microsoft Office Suite Word, Excel, Power Point, Visio, SharePoint, One Note, Outlook 6-8 Years
Ariba corporate purchasing site 0-3 Years
WebEx virtual meeting platform 0-3 Years
Concur Travel and Expense travel & expense processing software 0-3 Years
Calendaring Heavy calendaring, 70% of job 4-5 Years
Meeting presentation & preparation creation of presentations using Power Point, setting up for meetings using virtual conferencing, successful organization of mediating large meetings.