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Executive Assistant III
Ref No.: 18-12118
Location: San Francisco, California
Executive Assistant
San Francisco, CA
4 Month Contract
W2 ONLY


Responsibilities:
• Proactively support the Client GM and team by independently handling all assigned duties, taking direction from and balancing needs of staff members.
• Maintain and coordinate calendars, schedule appointments and meetings, arrange travel schedules and itineraries.
• Process and reconcile Travel & Living expense accounts.
• Order and track office supplies.
• Schedule, plan and organize logistical details for in-house and off-site meetings.
• Assist hiring managers in on-boarding activities for new employees.
• Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, contracts, agreements or other types of correspondence and maintain records of all documents.
• Proofreads copy for spelling, grammar and layout, making appropriate changes.
• Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying, etc.

Requirements:
• Candidate must have minimum of 3 years of administrative assistant experience
• High School diploma or GED
• Minimum 3 years experience with Microsoft Office (MS Word, Outlook, PowerPoint and Excel)

Desired:
• Possess excellent communication skills, written and oral, as well as listening, and organizational skills.
• Must have the ability to communicate via telephone in a professional manner and interact with all levels of management.
• Basic mathematical skills required, and knowledge of the functional/division's organization and objectives.
• Ability to work in a fast paced environment, handle multiple tasks simultaneously and meet deadlines.
• Familiarity with the Internet and information searches