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Administrative Assistant I
Ref No.: 18-09862
Location: East Hanover, New Jersey
Provide efficient and effective administrative support to a high level executive or members of the team or department
Heavy calendar maintenance
Support for internal meeting and external preparation
Work closely with high levels of management
Must be proactive and perform tasks with little or no direction or supervision
Ability to manage numerous assignments with competing priorities
Candidate interview preparation
Travel and expense preparation
Visitor coordination
Provides guidance and support for other support personnel
Processes and tracks status of purchase orders and invoices
Assembles relevant data, compiles statistics or information as directed for use by others
May be responsible for project management, data tracking managing logistics for large meetings, F2F meetings (including external meeting arrangements) and composing own correspondence
Must be able to act independently and to determine proper administrative procedures
Must use high degree or discretion when performing various functions, especially when handling confidential material

Must be proficient in Microsoft Word, PowerPoint and Excel, Outlook and Concur Travel & Expense System
Excellent verbal, written and interpersonal skills
Must be a team player and capable of handling multiple tasks
Must possess excellent organizational skills and be able to work in a fast paced environment
Must be able to work independently with minimal supervision