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Administrative Assistant III
Ref No.: 18-09349
Location: Washington, District of Columbia
Provides administrative support to management groups by executing the day-to-day operations of the office. Handles information requests, gathers materials for reports and performs clerical functions such as preparation of correspondence, receives visitors, arranges conference calls, and schedules meetings. Thrives under pressure. Proactive, resourceful, and efficient with high level of professionalism.
Major Accountabilities
Schedules meetings and travel arrangement and organizes and maintains the itineraries of management leads.
Supports Executive Admin. when needed
Handles telephone inquiries for the management leads, reviews incoming correspondence and documents, and where appropriate, requests further analysis, clarification and/or
delegates material for follow-up. Reviews urgent matters with Executive Admin. for action.
Creates and monitors purchase orders for the Commercial Operations Department.
Assists in processing State licenses
Knowledgeable on corporate and functional policies and procedures.
Understands company practices and interfaces with management at all levels.
Analyzes problems and collaborates with appropriate resources to bring issue/problem resolution to management leads.
Maintains files, processes accounts payables, and prepares/processes travel expenses for 5 management leads.
Maintains confidentiality and uses discretion while working through all situations.

Microsoft Word Office Suite required
Comfort with databases
Travel arrangements
Expense reporting
Set up meetings, greet guests
Support two policy directors
Key Performance Indicators
Confidentiality
On-time delivery of work/projects
Attention to detail and flawless execution
Follow-up and follow-through
Work in a safe and efficient manner