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Administrative Assistant (Level III)
Ref No.: 18-08541
Location: Jersey City, New Jersey
Job Description:
Polished professional with strong written and verbal communication skills
Strong knowledge of general business and corporate cultures
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio.) Must be well versed in Concur or other Travel & Expense software.
• Highly organized with strong attention to detail
• Excellent time management; able to effectively prioritize
• Ability to work effectively under pressure, adapting to unexpected events, responding well to change
• Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
• Exemplary demonstrated work ethic and pro-active, 'can do' approach
• Ability to learn quickly and take on new responsibilities
• Must have excellent judgment; independent thinker and resourceful
• Self-starter with excellent anticipation skills; problem solving; follow up
• Ability to handle highly sensitive, confidential and non-routine information
• Strong interpersonal skills; comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles

• Prior experience in Financial Services
• Knowledge of the Business Banking and risk and compliance a plus
• Bachelors/Undergraduate degree preferred

• Role primarily provides support for Risk Executive
• Coordinates internal/external meetings and conference calls
• Handles a high volume of emails and requests; interacts with high level business leaders in a professional and effective manner
• Maintains detailed calendars and prioritizes meeting requests and related logistics. Coordinates travel arrangements and processes expense reports in a timely manner according to policy
• Responsible for general administrative duties, ad-hoc projects, committees and or group events
• Maintains an understanding of our policies and procedures, serving as a resource and subject matter expert for the team
• Stays current on a variety of software programs while consistently striving to develop and advance skills