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Administrative Assistant
Ref No.: 18-08403
Location: Lachine, Quebec
Writing and Speaking French is a must. English is necessary.

Position is for 1 year long has the possibility to convert to FTE after 1 year.

Reporting directly to the Field Supervisor, the Service Administrator will assist with administrative support and any other duties as required, varying on a daily basis.

• Processing all aspects of technician's time and expenses on a weekly basis to ensure accurate information is submitted to Canadian Payroll.
• Interact directly with technicians to coordinate vehicle requirements, phones, uniforms and training material, along with being responsible for the monthly audit of all technician company credit card transactions.
• Review, calculate and export all customer billings within FX; create quoted work orders.
• Required to work daily within online systems such as FX Service Management System and the SAP environment
• Review all aspects of customer concerns, technician support and management reports
• Order supplies for the technicians and others as needed
• Familiarize with Health and Safety procedures, and take lead on the preparation, correction and certification of monthly quizzes for the technicians
• Handle all aspects of answering the phone; clients, suppliers, technicians, while multi-tasking with other duties and responsibilities
• Look after new employee functions such as ordering pcards, access cards, bell cards, business cards , as well as complete the termination list for employee departures