Previous Job
Previous
Executive Assistant
Ref No.: 18-07169
Location: San Francisco, California

Provides administrative, project management and analytical support to the Director of Professional Nursing, Practice/Magnet Program and Patient Care Directors. Applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate actions. Functions with a high degree of autonomy and attention to detail. Must be an independent problem solver and able to work in a fast-paced environment.


  • Administrative Support
    · Maintain calendars; schedule meetings/conferences; coordinate and manage correspondence; handle all communications in confidence.
    · Ensures front administrative processes and office operations run smoothly in directors' offices. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
    · Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
    · Functions as the gatekeeper, understanding the requirements of the directors, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings.
    · Assess and forward situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.
    · Participates in the development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
    · Investigates issues and problems; drafts and prepare responses to urgent requests.
    · Timesheet and payroll processing.
    · Expense reimbursement processing.
    Project Coordination & Management:
    Intermediate analytical / problem-solving skills. Collaborates and coordinates, communicates, set time-lines, and facilitate meetings and retreats, as well as follow-up on all actions, as required.
    Other Functions and Responsibilities
    · Perform other duties as assigned.

  • Possibly a Temp to perm
    Experience in hospital admin highly preferred
    Medical secretary related experience preferred
    4 years previous experience supporting multiple people/ leadership