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Assistant-Inventory - III
Ref No.: 18-05065
Location: Basking Ridge, New Jersey
Vendor SOW/Agreement Specialist
Job Description:
1. Agreement Management:
Work with Product Managers, Vendors, Sourcing and Finance teams to draft, negotiate and execute agreements to support the development and delivery of key strategic VSC programs.
a. VSC Vendor agreements executed in a timely fashion.
b. Maintain a real-time Vendor agreement status report for team visibility and prompt response to vendor, product and leadership inquiries.
c. Negotiate favorable terms and savings on quotes and proposals.


2. Purchase Order Management:
Work with product managers, finance and Accounts Payable to generate purchase orders against appropriate program cost centers as payment commitment to our vendors – ensuring the right visibility across VSC Finance teams/systems to organizational obligations.
a. Purchase Order requests (shopping cart/requisitions) processed on time for all executed agreements received.
b. Purchase orders for non-SOW engagements processed promptly.
c. Maintained a real-time Vendor purchase order status report for team visibility and prompt payment of vendor invoices.

o VSC Agreement Reporting by VP, Vendor, Expense type and Project
o SOW Resource Reporting
o Quarterly T&M Audits
o Vendor relationship management / addition to Telecommunication systems

d. Work with relevant stakeholders, including Business/ Product owners, Business Operations leads, Sourcing, Legal, Finance, Vendor profile team, Purchasing/Buyers, Accounts payable and ERP System admins (vSAP, nSAP, PS 9.1)

o Understand the end-to-end vendor onboarding and management process.
o Identify improvements to the process
o Propose and implement process improvement plan

e. Reduce Telecommunication liability by ensuring that terms to minimize risk and provide contingency/ mitigation plans are incorporated into agreements before vendors begin work.