Executive Assistant
Previous Job
Executive Assistant
Ref No.: 18-04034
Location: Boston, Massachusetts
Large Company has a Contract Opporunity in Boston, MA

The Executive Assistant is responsible for supporting the OCIO Project Management Office (PMO) organization by providing Administrative assistance to the Senior Management team and members of the PMO organization.

 Day to day assistance to the Executive Director, OCIO PMO, including but not limited to:
 Expense preparation.
 Coordination of calendars and schedules.
 Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
 Travel booking including transportation, ticketing, hotels, car services and any necessary seminar / conference registrations.
 Meeting coordination (venue, logistics, food, content collation, attendee lists) both on and offsite.
 Point person to welcomes guests, customers, candidates by greeting them, in person or on the telephone; answering or directing inquiries.
 Support documentation and presentation development.
 Maintains customer confidence and protects operations by keeping information confidential.
 Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
 Single point of contact for issues with corporate systems and processes. Act as troubleshooting and process liaison.
 Document processes to identify process improvement opportunities.
 General Administration support to U.S. based team.
 Ad Hoc administrative tasks (photocopying, etc.).
 Liaise and Coordinate where necessary with the other Administrative Assistants.
 Work on special projects when necessary.