Sr. Administrative Assistant
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Sr. Administrative Assistant
Ref No.: 17-20592
Location: San Francisco, California
  • Provides administrative, project management and analytical support to the Director of Professional Nursing

    Practice/Magnet Program and Patient Care Directors. Applies acquired job skills, policies, and procedures to

    complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within

    defined guidelines and practices to determine appropriate actions. Functions with a high degree of autonomy and

    attention to detail. Must be an independent problem solver and able to work in a fast-paced environment.

    REPORTING RELATIONSHIPS

    N/A

    DUTIES & ESSENTIAL JOB FUNCTIONS

    Key Responsibilities

    (To be completed by Supervisor)

    Administrative Support

    · Maintain calendars; schedule meetings/conferences; coordinate and manage correspondence; handle all communications in confidence.

    · Ensures front administrative processes and office operations run smoothly in directors' offices. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

    · Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.

    · Functions as the gatekeeper, understanding the requirements of the directors, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings.

    · Assess and forward situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.

    · Participates in the development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.

    · Investigates issues and problems; drafts and prepare responses to urgent requests.

    · Timesheet and payroll processing.

    · Expense reimbursement processing.

    Project Coordination & Management:

    Intermediate analytical / problem-solving skills. Collaborates and coordinates, communicates, set time-lines, and facilitate meetings and retreats, as well as follow-up on all actions, as required.

    Other Functions and Responsibilities

    · Perform other duties as assigned.

  • Requirements:

    Possibly a Temp to perm

    REQUIRED QUALIFICATION

    · Intermediate to advanced knowledge of common organization-specific computer applications.

    · Ability to multi-task with demanding timeframes.

    · Intermediate analytical / problem-solving skills.

    · Strong communication and interpersonal skills.

    · Ability to use a high level of discretion and maintain all confidentiality.

    · Familiarity with the organization's processes, protocols and procedures.

    · Strong service orientation.

    · Ability to multi-task with demanding timeframes.

    · Ability to use high-level discretion and maintain a high level of confidentiality.

    PREFERRED QUALIFICATIONS

    · Bachelor's degree in related area and / or equivalent experience / training.

    · Knowledge of medical center, campus or other academic medical center setting.