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Sr. Administrative Assistant
Ref No.: 17-20045
Location: Emeryville, California

Requirements:
  • This person will be working 80% of the time in Emeryville/Oakland locations and 20% of the time in the Parnassus location
  • Someone with contracts/purchasing or Financing experience is required
  • Event Management experience is a plus
  • This person will be supporting the Purchasing department
  • Office management skills is a plus
  • College graduate is preferred



Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services includes activities in finance and human resources and may also include IT, facilities, or student services. General management includes long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

%
of time
Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
40 Financial support: Financial responsibilities from creation of quotes to final payments of invoices, maintenance and management of purchase orders, journal entries and amortization for 150+ person department. Serve as liaison with Health, the Medical Center, Campus, external organizations, affiliates, and agencies in all forms of fiscal matters and solutions to complex issues.
40 Administrative: Maintains office space; schedule meetings/conferences; coordinate and manage correspondence; handle mail in confidence; establish and maintain confidential files, coordinate events, catering and meeting room reservations. Serve as liaison with Health, the Medical Center, Campus, external organizations, affiliates, agencies, boards and executive offices. Coordinate meetings, workshops, and retreats that include faculty and staff from internal and external agencies.
20 Phone coverage and visitor reception: Provide reception and coverage for Clinical System's reception area and executive phone lines in accordance with Health's service excellence standards; handle calls and visitors for other analysts during lunch hours, breaks, personal time off and absences.