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Real Estate Services Assistant
Ref No.: 18-38627
Location: Kent, Washington
Position Type:Contract
Shift:First
Job Category:Admin/Secretarial
Benefits:None
Position: Real Estate Services Assistant
Location: Kent, WA
Contract Term: 3 Months (Contract to Hire)
Pay Rate: $15.00 - $17.00/hour
Schedule: 8:00AM - 5:00PM, Monday - Friday
Screenings: Background and drug screening prior to start date

Responsibilities: 
  • Under direct supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.
  • Performs a variety of administrative and clerical tasks for assigned staff including but not limited to phone support, distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
  • Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
  • Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.
  • Complies with bid process guidelines.
  • Assist with preparations of monthly and quarterly management reports.
  • Tracks and files contracts and insurance certificates.
  • Maintains follow-up system for expirations Schedules and coordinates meetings/special events as requested.
  • Performs other duties as assigned.
  • No formal supervisory responsibilities in this position.
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
  • Errors in judgment may cause short-term impact to co-workers and supervisor.
Qualifications:
  • High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Requires basic knowledge of financial terms and principles.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • Basic skills with Microsoft Office Suite