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Executive Assistant
Ref No.: 18-36347
Location: New York, New York
Position Type:Full Time/Contract
Experience Level: 3 Years
Shift:First
Job Category:Admin/Secretarial
Benefits:Dental Insurance, Medical Insurance, Vision Insurance
On-Board Services, a Family-Owned U.S. Based Professional Staffing and Search Firm, is in search for Contract Executive Assistant for Leading Media & Entertainment Client in NYC, NY.
(Experience working in media, broadcasting, & entertainment preferred)

 
Please review the job description below and apply immediately for quick feedback.
 
For consideration, please apply through this job board or email your resume to Leslie Brannon at leslie.brannon@onboardusa.com and reference job #18-36347  in the Subject Line ASAP.

Duration: 12 Months
Client Location: NYC, NY 10020
Work Schedule: Monday to Friday, 8am to 5pm
Pay Rate: up to $21.80 per hour
Benefits: ACA Compliant Medical Insurance Position
Screenings: Candidates cannot begin an assignment without successful drug and background clearances
 Preferred: Must have 5+ years of experience working in Media/Entertainment)


Responsibilities:
  • Coordinate daily calendar as needed - Schedule meetings and events with required essentials (tech support, international coordination, catering, reservations, etc.)
  • Identify work priorities and requirements up-front and make timely decisions
  • Be able to consistently provide timely responses while managing against deadlines
  • Anticipate needs and requests based on familiarity with preferences and understand and confirmation of key scheduling and event priorities
  • Act as key liaison with other EA's and collaborate extensively with the EA to the EVP of Insights and Measurement
  • Manage domestic and international travel, including international flights, accommodations, visas and ground transportation
  • Manage and process expense reports in a timely fashion
  • Manage with exceptional courtesy all phone calls and emails as directed
  • Be resourceful in creating necessary internal and external liaisons to manage business needs  
     
Qualifications:
  • The right candidate will have a can-do attitude, is a natural problem solver, and has a strong a desire to learn.
  • Must be extremely organized, proactive and detail-oriented. Both an administrative and project management expert that can interact and liaise successfully with all levels of management.
  • Quick learner who thrives in fast paced environment, is flexible, collaborative, proactive, deadline driven and skilled at using sound judgment to manage through scheduling conflicts and unanticipated events
  • Exceptional communication skills and experience managing for multiple executives
  • Strong experience and competency using office management, travel and expense systems as well as MS office
  • Excellent organizational skills with an ability to think proactively and prioritize work.
  • Ability to manage multiple tasks and a high volume of work in an accurate and timely manner.
  • Experience exercising discretion and confidentiality with sensitive company information.
  • Strong interpersonal skills
  • Familiarity with online calendars and cloud systems.
  • Experience utilizing and troubleshooting office equipment, printers, etc.
PREFERRED
  • At least five years of relevant experience, preferably at a fast-paced media or tech company but open to candidates with limited experience but who are ambitious and eager to learn - Familiarity and interest in Media (Television, Research, Strategy, Digital, Social, etc.)
The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, New Jersey along with Regional Offices in New Castle, Delaware, and Raleigh, North Carolina. 
 
Disclaimer
On-Board Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.