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Administrative Associate - 3
Ref No.: 18-27893
Location: San Diego, California
Position Type:Contract
Shift:First
Job Category:Admin/Secretarial
Benefits:401K, Dental Insurance, Life Insurance, Medical Insurance, Vision Insurance
Position: Administrative Associate 3
Location: San Diego, CA
Contract Term: 12 Months
Pay Rate: $23.32/hour
Schedule: 8:00AM - 5:00PM, Monday - Friday
Benefits: ACA Compliant Benefits Available
Screenings: Background and drug screening prior to start date

Responsibiliities: 
  • Works primarily independently under limited supervision and many times with a sense of urgency, performs advanced and highly complex administrative/clerical functions including: types letters, memoranda and forms, orders supplies, maintains files, answers telephones, schedules appointments/conferences, makes travel arrangements, receives visitors and sorts mail.
  • Plans or schedules own work.
  • Coordinates and/or takes lead responsibility on special projects requiring advanced skills.
  • Uses business applications software and peripheral equipment.
  • Creates, maintains, updates databases and delivers customized reports on demand.
  • Composes correspondence and reports for supervisor’s signature. Reviews written material for accuracy and completeness.
  • Checks calculations for accuracy.
  • Reconciles report data.
  • Processes expense reports.
  • Follows established safety procedures.
  • Performs various other equivalent and lower grade functions.
  • Maintains and prepares records.
  • Maintains mailing lists for internal and external distribution of periodic reports.
  • Store/dispose of surplus office equipment.
  • Be a point of contact for accounts payable to trouble shoot invoices/approvals, etc.
  • Assist with large outreach events.
  • Manage photo library.
Qualifications: 
  • A high school diploma and previous office experience is required.
  • College courses or vocational training desired.
  • Must type 50 wpm and perform transcription.
  • Must be able to operate a computer and peripheral equipment.
  • Demonstrated knowledge of Microsoft Word, Excel and Exchange Outlook is required.
  • Business application software including spreadsheets, database and word processing skills is required.
  • Must possess intermediate math skills and be able to operate a calculator.
  • Excellent oral and written skills required.