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Assistant, Administrative
Ref No.: 18-02626
Location: Los Angeles, California
Position Type:Contract
Shift:First
Job Category:Admin/Secretarial
Benefits:None
Position: Administrative Assistant
Location: Los Angeles, CA
Contract Term: 2 Months (Contract to hire)
Schedule: 7:30AM - 5:00PM, Monday - Friday
Pay Rate: $19.64/hour
Screenings: Background and drug screening prior to start date

Responsibilities:
  • The purpose of this position is to provide business operations administrative support to a department and/or manager.
  • Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
  • Establishes and maintains record keeping and filing systems.
  • Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
  • May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
  • Completes expense reports and handles reconciliation of receipts for a designated work group.
  • Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinates services for outbound mail.
  • Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
  • No formal supervisory responsibilities in this position.
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
  • Errors in judgment may cause short-term impact to co-workers and supervisor.
Qualifications:
  • High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires general knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • Intermediate experience with Microsoft Office Suite.