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Office Services Coordinator
Ref No.: 18-02455
Location: Canonsburg, Pennsylvania
Position Type:Contract
Shift:First
Job Category:Admin/Secretarial
Benefits:Medical Insurance
Hiring a Contract Office Services Coordinator 
Duration:  1 year Assignment temp to perm
Client Location:  Canonsburg,PA
Work Schedule:  Monday - Friday / 40 Hours Weekly
Pay Rate:  $16 Hourly 
Benefits: ACA Compliant Medical Insurance
 works under direct supervision, provides routine reception and administrative support to an office.


Responsibilities: 
  • Receives and directs incoming calls and visitors to appropriate personnel.
  • Solves routine issues and escalates accordingly.
  • Assists Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other common areas.
  • Requests building and/or equipment services as needed.
  • Provides back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail and arranges messenger services as needed.
  • Troubleshoots for missed deliveries.
  • Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
  • Orders office supplies and other common use items for the office/location.
  • Oversees the proper maintenance of office equipment to include copiers, phone systems and printers (color and B&W).
  • Solves minor equipment problems independently.
  • Oversees the proper maintenance of off-site storage records (tape back-up and hard copy).
  • Provides guidance to Concierge on company document retention policies and procedures.
  • Maintains relationship with vendors that provide services and goods to the office.
  • Assists in the completion of the office Business Continuity plan.
  • Provides notary services as needed.
  • Ensures proper coding of invoices for services or goods for expense tracking purposes.
  • Provides information on brokers and project or listing details for proper expense allocation.
  • Other duties as needed.

Qualifications:
  • HS Diploma or GED required.
  • Previous Front Desk, Concierge, customer service or other hospitality experience preferred.
  • Minimum of one year(s) related experience (e.g. Front Desk, Concierge or Customer Service roles).
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.
  • Ability to work flexible work schedules based on business needs.