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HR Administrative Services Assistant
Ref No.: 18-02286
Location: WILMINGTON, Delaware
Position Type:Contract
Job Category:HR & Recruiting
Benefits:401K, Dental Insurance, Medical Insurance, Vision Insurance
On Board Services Hiring Contract HR Administrative Assistant for Chemical Manufacturer
For consideration, please apply here or email resumes to Leslie Brannon at Please include job reference number # 18-02286
Duration: 12 Month Assignment
Client Location: Fortune 500 Company in WILMINGTON, DE 19805
Work Schedule: 8 AM to 5 PM Monday to Friday
Benefits: ACA Compliant Medical Insurance Position
Corporate Human Resource (HR) Department facility located in Wilmington, DE has an HR Administrative Assistant position available.  This is a highly visible, key role within the Company and the HR function. This position will report to Global Head of HR Transformation & Operation (note: this may change in the future).
The responsibilities of the position include, but are not limited to, the following:
  • Support multiple members of the HR Leadership Team (HRLT) and/or staff in the HR department
  • Perform a variety of administrative duties for the HRLT and/or staff members including, but not limited to, word processing, spreadsheet creation/maintenance, presentation preparation, travel planning, meeting/event planning and scheduling, calendar/time management, expense report preparation, enter and track purchase requisitions, etc.
  • Manage the confidential information flow within the organization as well as to other groups within company and with external resources and vendors.
  • Manage changing priorities while meeting deadlines
  • Resolve routine and non-routine inquiries and perform diverse administrative functions and secretarial duties
  • Support projects and large meetings by providing meeting minutes, action item tracking, aid status reporting
  • Aid in expanding content on HR-owned SharePoint sites
  • Aid in the documentation of internal HR processes and procedures
In order to be qualified for this role, you must possess the following:
  • HS Diploma required; Associates or Bachelor Degree highly preferred
  • Master-level proficiency in Microsoft Office Suite: Excel, Word, PowerPoint, and Outlook
  • Proficiency in Microsoft Project, Microsoft Visio and Adobe Acrobat or equivalent software
  • 2-4 years experience in an administrative support role
  • Excellent attention to detail
  • Ability to work with confidential data and maintain confidentiality
  • Self-motivated: Demonstrated organizational and time management skills in supporting self and others.
  • Demonstrated verbal and written communication skills
  • Demonstrated ability to handle multiple tasks under demanding time constraints and set appropriate priorities.
  • Demonstrated ability to work with ambiguity
  • Ability to thrive in a fast-paced, changing and challenging work environment.
The following skill sets are preferred by the business unit:
  • 2-4 years experience supporting budgets, contracts and procurement activities
  • 2 years experience supporting large meeting/event planning
  • Prior Administrative experience with Document Management Systems, including creation and maintenance of PDF files.
  • Do you have a minimum of 2 years experience working in an administrative role?
  • Do you possess mastery level computer skills and knowledge in Windows, PowerPoint, Excel, Outlook?
  • Can you learn other software and programs quickly?
  • Have you earned your HS Diploma or equivalency?  Do you have any college education or college degrees/
  • Are you a Self-starter who acts independently with minimum supervision and gets results?
  • Do you have a demonstrated ability to manage sensitive information and maintain strict confidentiality?
  • Do you have a demonstrated ability to be flexible and proactive in handling administrative tasks to meet challenging business needs?
  • Do you possess strong interpersonal skills as demonstrated by actively developing a spirit of teamwork and cooperation when working with diverse work groups and contributing to an enthusiastic, positive work climate?
  • Do you possess strong verbal and written communication skills?
  • Do you thrive in a fast-paced, changing and challenging work environment?
  • Do you proactively seek opportunities to grow, develop and 'stretch' talents, often stepping outside comfort zone, seeking opportunities for improvement?
  • Do you possess excellent organizational and time management skills to support self and others?
  • Are you willing and able to handle multiple tasks under demanding time constraints and set appropriate priorities?
The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, New Jersey along with Regional Offices in New Castle, Delaware, and Raleigh, North Carolina.

On-Board Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.