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HR Administrative Services Assistant
Ref No.: 18-02286
Location: WILMINGTON, Delaware
Position Type:Contract
Shift:First
Job Category:HR & Recruiting
Benefits:401K, Dental Insurance, Medical Insurance, Vision Insurance
On Board Services Hiring Contract HR Administrative Assistant for Chemical Manufacturer
 
For consideration, please apply here or email resumes to Leslie Brannon at Leslie.brannon@onboardusa.com. Please include job reference number # 18-02286
 
 
Duration: 12 Month Assignment
Client Location: Fortune 500 Company in WILMINGTON, DE 19805
Work Schedule: 8 AM to 5 PM Monday to Friday
Benefits: ACA Compliant Medical Insurance Position
SUMMARY OF POSITION:
 
 
Corporate Human Resource (HR) Department facility located in Wilmington, DE has an HR Administrative Assistant position available.  This is a highly visible, key role within the Company and the HR function. This position will report to Global Head of HR Transformation & Operation (note: this may change in the future).
 
The responsibilities of the position include, but are not limited to, the following:
 
  • Support multiple members of the HR Leadership Team (HRLT) and/or staff in the HR department
  • Perform a variety of administrative duties for the HRLT and/or staff members including, but not limited to, word processing, spreadsheet creation/maintenance, presentation preparation, travel planning, meeting/event planning and scheduling, calendar/time management, expense report preparation, enter and track purchase requisitions, etc.
  • Manage the confidential information flow within the organization as well as to other groups within company and with external resources and vendors.
  • Manage changing priorities while meeting deadlines
  • Resolve routine and non-routine inquiries and perform diverse administrative functions and secretarial duties
  • Support projects and large meetings by providing meeting minutes, action item tracking, aid status reporting
  • Aid in expanding content on HR-owned SharePoint sites
  • Aid in the documentation of internal HR processes and procedures
 
 
 
QUALIFICATIONS:
 
In order to be qualified for this role, you must possess the following:
 
  • HS Diploma required; Associates or Bachelor Degree highly preferred
  • Master-level proficiency in Microsoft Office Suite: Excel, Word, PowerPoint, and Outlook
  • Proficiency in Microsoft Project, Microsoft Visio and Adobe Acrobat or equivalent software
  • 2-4 years experience in an administrative support role
  • Excellent attention to detail
  • Ability to work with confidential data and maintain confidentiality
  • Self-motivated: Demonstrated organizational and time management skills in supporting self and others.
  • Demonstrated verbal and written communication skills
  • Demonstrated ability to handle multiple tasks under demanding time constraints and set appropriate priorities.
  • Demonstrated ability to work with ambiguity
  • Ability to thrive in a fast-paced, changing and challenging work environment.
 
 
The following skill sets are preferred by the business unit:
 
  • 2-4 years experience supporting budgets, contracts and procurement activities
  • 2 years experience supporting large meeting/event planning
  • Prior Administrative experience with Document Management Systems, including creation and maintenance of PDF files.
 
PRESCREEN QUESTIONS:
 
Required:
  • Do you have a minimum of 2 years experience working in an administrative role?
  • Do you possess mastery level computer skills and knowledge in Windows, PowerPoint, Excel, Outlook?
  • Can you learn other software and programs quickly?
  • Have you earned your HS Diploma or equivalency?  Do you have any college education or college degrees/
  • Are you a Self-starter who acts independently with minimum supervision and gets results?
  • Do you have a demonstrated ability to manage sensitive information and maintain strict confidentiality?
  • Do you have a demonstrated ability to be flexible and proactive in handling administrative tasks to meet challenging business needs?
  • Do you possess strong interpersonal skills as demonstrated by actively developing a spirit of teamwork and cooperation when working with diverse work groups and contributing to an enthusiastic, positive work climate?
  • Do you possess strong verbal and written communication skills?
  • Do you thrive in a fast-paced, changing and challenging work environment?
  • Do you proactively seek opportunities to grow, develop and 'stretch' talents, often stepping outside comfort zone, seeking opportunities for improvement?
  • Do you possess excellent organizational and time management skills to support self and others?
  • Are you willing and able to handle multiple tasks under demanding time constraints and set appropriate priorities?
 
The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, New Jersey along with Regional Offices in New Castle, Delaware, and Raleigh, North Carolina.

Disclaimer
On-Board Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.