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Operations Administrative Assistant
Ref No.: 18-01554
Location: Hauppauge, New York
Position Type:Full Time/Contract
Shift:First
Job Category:Admin/Secretarial
Benefits:Dental Insurance, Medical Insurance, Vision Insurance
Operations Administrative Assistant
ON BOARD SERVICES
 
*7 months contract assignment in Hauppauge, NY
*Please submit resume to Dee.Barrows@onboardusa.com reference #18-01554
 
*Pay rate: $18.00 - $20.00/Hour
*Hours: 8:00 -5:00
*Must pass background and drug screenings prior to hire.
 
DO I QUALIFY?
This is what you will need:
• Minimum 3 years’ experience in administrative assistant position. • Experience in extreme multi-tasking and prioritization a must. • Proficiency in MS Office Suite, Outlook, and Oracle based software + general PC knowledge. • Basic knowledge of accounting/bookkeeping. • Excellent written & verbal communication skills. 
 
WHAT WILL I DO?
Responsibilities include but are not limited to assisting the management team in day-to-day general office duties:
• Uploading and Maintaining Projects and Contracts via Job Design/ BBI o Includes change orders, releasing equipment, filing o Certificates of Insurance o Warranty Letters o Handling customer/ contract disputes as needed • Maintaining EC/GC Relationships, including quarterly visits • Processing of all district Accounts Payable o Create general office purchase orders and maintain tracking o Includes Sub Contractor Maintenance o Office Supplies o Expenses and New Vendor Requests • Sales Support o District Sales Team Admin o Project/ Forecast tracking o Schedules • Reception Duties • Provide back-up in other departments during employee absences. • Perform other duties as directed and deemed necessary.