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Project Manager 3
Ref No.: 18-00377
Location: Harrisburg, Pennsylvania
Start Date / End Date: 03/26/2018 to 06/30/2018
The key responsibility of the Project Manager will be to work with the Stakeholders and Technical Team to help facilitate the rewrite of the existing Contractor Responsibility Program System (CRPS) application.

Project Manager Tasks:
The key responsibility of the Project Manager will be to work with the Stakeholders and Technical Team to help facilitate the rewrite of the existing Contractor Responsibility Program System (CRPS) application. In its current state, CRPS does not effectively meet the agencies' business requirements due to its instability, difficulties in system maintenance, and system enhancements. Moreover, those processes that utilize the system and those processes that are part of the overall Contractor Responsibility Program must be investigated and rewritten, as needed, to align and standardize the processes across the enterprise.

This project will encompass the work required to meet the following:
  • Creating a seamless and consistent user interface for agencies to search, retrieve, and update data
  • Modifying and/or enhancing the CRPS related processes to align and standardize the processes across the commonwealth agencies
  • Adjusting the existing interfaces and creating new interfaces, as needed, from the modifications being made to the CRPS related processes
  • Developing custom reports as well as ad hoc queries
  • Cleansing/Migrating all data from the existing database to the new database
  • Revising Management Directive 215.9 Contractor Responsibility Program to meet the objectives and changes to the Program as a result of the project's work

The following product deliverables are anticipated:
  • Rewrite CRPS application to a modern technology platform
  • User authentication with Keystone Login service developed by OA-Client
  • Cleansing of existing CRPS data and migration to the new platform
  • SWIF, UC and Revenue Data Enhancements
  • Automated Interface with DCED and DCNR
  • Reporting
  • User provisioning
  • Management Directive Rewrite
  • Self-Vendor Checking

Project Implementation Approach
  • All information relating to the product deliverables listed above will be entered into Microsoft's Team Foundation Server (TFS)
  • Every deliverable will have its own requirements document, detail design/architectural document.
  • All unit tests and testing plans will be entered into TFS.
  • The product deliverables will be considered and referred to as 'features.'
  • The features will be further broken down into user stories.
  • The detailed functional requirements and business rules will be developed and documented for each user story.
  • DGS and OB will determine the sequence of development for the user stories.
  • The project development team will provide the business with the details and requirements for the user stories and the business will review and provide sign off.
  • The development team will identify the tasks, determine the work effort, and time estimates to complete the user stories/feature. Milestones will then be developed and documented on the project schedule.
  • The development team will perform the work necessary to implement the user stories/feature.
  • The next prioritized feature will follow a similar review, sign-off, and implementation approach until all features and user stories are implemented

    Essential Functions:
  • Develop and maintain an agreed project plan and detailed stage plans.
  • Build and sustain effective communications with other roles involved in the project
  • Apply quality management principles and processes.
  • Report project status as requested.
  • Manage project activities to meet the timelines, budget, and stakeholder requirements/quality set out in the approved Project Charter, schedule, and other plans.

Skills and Qualifications:
  • Excellent organizational skills, attention to detail and quality.
  • Excellent oral and written communication skills.
  • Excellent analytical and problem-solving skills.
  • Strong leadership ability.
  • Ability to work independently.
  • Ability to work with varying levels of personnel across multiple agencies.

The Project Manager (PM) directs, administers, manages and facilitates an enhancement, business process re-engineering or developmental project. The Project Manager is the individual ultimately responsible to the agency and project Sponsor. The Project Manager's primary responsibility is to drive the entire effort from start to finish. The Project Manager must ensure that the project is completed on schedule, within the defined budget and that the final product meets the business, technical, and established quality requirements. The assignment to a project of a PM1, PM2, PM3, and PM4 will primarily be dependent on the size, complexity, target audience, the breadth and scope of the project.

Role Description:
  • Direct, administer, manage and facilitate an enhancement, business process re-engineering or development of a high priority, high profile, and commonwealth enterprise – wide information technology project of strategic importance.
  • Accountable for activities with excess delivery cycles of 8 to 12 months.
  • Accountable for project coordination with multiple agencies.
  • Conduct reviews with agencies.
  • Report status and recommendations to senior leadership as needed.
  • Make decisions with in the designated authority as defined in the project Charter to minimize project risk supported by sound analysis and project management best practices.
  • Mentor less experienced project management project staff to build overall understanding of project management when needed.
  • Manage, coordinate, and establish priorities for complete life-cycle of projects including the planning, design, programming, testing, and implementation of business solutions designed to meet requirements of various departments in the commonwealth.
  • Design project plans, which identify needs and define major tasks and milestones, based on scope, resources, budget, and personnel.
  • Coordinate project schedules across multiple agencies.
  • Accountable for the approval and sign-off of the Project Management Plan with customer representatives, and all affected project stakeholders.
  • Accountable for management of the project's scope for the project and gaining agreement and approval of scope changes with customer representatives and affected stakeholders.
  • Direct work planning and scheduling work.
  • Accountable for peer reviews with the appropriate project team resources.
  • Coordinate and present proposals to agencies as necessary.
  • Identify and manage project risk, and develop risk mitigation strategies, and track to closure.
  • Coordinate the establishment of project standards and project specific procedures with team leads.
  • Responsible for project compliance with standards and procedures.
  • Develop and facilitate achievement of project service commitments.
  • Ensure that tasks provide value and support the strategic direction of the project and meet service commitments.
  • Balance workload with project members' capacity.
  • Plan project specific training and orientation needs.
  • Responsible for the development of estimates for the enhancement, business process re-engineering or development effort in planning, analysis, design, construction, testing, and implementation.
  • Works with team leads to adjust and revise project estimates when necessary.
  • Ensure new project estimates are approved by the client and agreed upon.
  • Develop the detailed Project Management Plan for the enhancement, business process re-engineering or development effort.
  • Accountable for delivery of all work tasks identified in the Project Management Plan.
  • Manage, and track the project progress against the project schedule.
  • Develop work planning and scheduling work.
  • Monitor project milestones and phases and take corrective action as needed to ensure the project is on schedule.
  • Monitor and track the project budget and advise necessary stakeholders.
  • Plan, organize, prioritize, and manage multiple work efforts across the project team.
  • Notify team leads of project timelines, milestones, phases, work requests target dates, and approved executable work packages.
  • Accountable to schedule or monitor status reviews, project management inspections, and software quality assurance work product and process reviews with the appropriate stakeholders.
  • Responsible for the capture and reporting of required project management metrics.
  • Analyze and distribute reports on project metrics associated with work items related to improvement measures.
  • Ensure all changes to scope follow processes outlined in the Change Management Plan and are documented.
  • Prepare status reports on a periodic basis for the project team, team leads, group leads, Sponsor, and appropriate stakeholders.
  • Responsible to tailor and baseline all project templates.
  • Ensure processes and activities are followed.
  • Communicate and work with users and client as necessary.
  • Anticipate issues and proactively address them. Identify and track issues.
  • Build and maintain relationships with key stakeholders and customer representatives.
  • Serve as the primary point of contact for all project-related issues and resolution of issues.
  • Communicate effectively with customers and software / hardware suppliers supporting the commonwealth as appropriate.
  • Communicate to team members how their work assignments relate to and help achieve project objectives.
  • Accountable for the final project management evaluation review with stakeholders.
Skill Required / Desired Amount of Experience
Experience with formal project management methodology Required 6 Years
4 year college degree or equivalent technical study Highly desired    
Excellent organizational skills, attention to detail and quality. Required    
Excellent oral and written communication skills Required    
Excellent analytical and problem-solving skills. Required    
Strong leadership ability. Required    
Ability to work independently. Required