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Project Coordinator/Contracts
Ref No.: 18-07709
Location: Boston, Massachusetts
Job Title: Project Coordinator/Contracts
Location: Quincy, MA
Contract Duration: Through June 30, 2019 with potential to extend long term

The Project Coordinator/Contracts (PCC) reports to the Director of Program Planning and Administration and provides administrative support to the Procurement and Contracts unit. This unit consists of a Senior Procurement/Contracts Manager a Procurement Manager, and a Contracts Manager. Although this is primarily an administrative position, the successful candidate will have opportunities to contribute substantively to the work of the unit, including drafting documents and some project management.

Attention to detail, organizational skills, ability to work independently, and ability to manage several tasks at once are critical for success in this position.

The Project Coordinator/Contracts (PCC) provides overall support to the Procurement and Contracts Team. Responsibilities Include but are not limited to the following:
  • Schedules meetings and coordinates conference calls.
  • Documents and maintains meeting minutes and decisions
  • Tracks and completes project tasks, follows up on open items, and tracks issues.
  • Documents project reports, schedules, budgets, cost tracking reports, and other pertinent records.
  • Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.
  • Provides ad hoc administrative support to the Contracts Team.
  • Provides ad hoc administrative support to the Director or Program Planning and Administration as requested.
  • Understands the various organizations involved. in the project and their interests.
  • Develops and maintains effective relationships with project team members, senior leadership, and stakeholders.
  • Ensures that tasks and outputs are timely, of the highest quality, and are tailored to the unique needs of the project's stakeholders.
  • Responds proactively to requests for information.

People who will be successful in this position are those who possess:
  • Bachelor's degree or equivalent work experience.
  • 3 -5 years of experience working on projects, preferably IT projects and/or healthcare or government.
  • Experience with Contracts and Procurements strongly preferred
  • Strong analytical skills.
  • Ability to work in a dynamic, entrepreneurial environment with the ability to be flexible.
  • Demonstrated ability to show initiative and judgment.
  • Team player and demonstrated collaborative approach.
  • Strong communication skills, both written and verbal.
  • Superb organizational skills and follow-through
  • Keen attention to detail
  • Advanced experience Microsoft Office products: Word, Excel, PowerPoint, SharePoint and Outlook; working knowledge of MS Project and Vlsio a plus.