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Administrative Assistant
Ref No.: 18-07205
Location: Herndon, Virginia
Start Date: 10/01/2018
Description:

Executive Coordinator for EVP and CFO (3-4 month contract)

Duties & Responsibilities
• Electronically manage the schedule to ensure efficient time management. Schedule routine
departmental meetings and ensure timely follow-up for tasks assigned to the team during meetings.
Proactively follow-up on outstanding tasks and issues on behalf of the EVP & CFO.
• Screen and route written and electronic mail & telephone calls, both internal and external.
• Prepare clear and well-written communications on behalf of the CFO, both within department and with outside recipients, including AG as required. Prepare and coordinate various reports and documents within the departments by gathering data and/or preparing PowerPoint slides and when required, submit for inclusion into Board and other high-level presentations.
• Monitor document submission and verify correctness of documents.
• Prepare, submit and track expense reports and maintain records on behalf of the CFO and VP Finance.
• Monitor departmental travel requests, verify need for travel and approve on behalf of the CFO Finance.
• Maintain signature authorizations/deletions.
• Act as Federal Express administrator for department, order office supplies, maintain office supply cabinet/resources, and prepare OA, catering and other requests as required.
• Provide administrative support for team as required.

Education and Skills Requirements
• Associates Degree or equivalent Required, Bachelor's Degree Preferred
• Communication skills
• Problem solving skills
• Analytical skills
• Conceptual thinking skills
• Computer savvy
• Integration - joining people, processes or systems
• Influencing and negotiation skills
• Resource management
• 3 years of Administrative Assistant experience with executives
• Proficient in computer skills (Microsoft Word, Excel, PowerPoint, Outlook, Internet Browsers)
Hours per Day 8
Hours per Week 40
Total Hours 528.00
Assignment Billing Classification (Prof. Work Week)
Hourly Worker - Overtime Eligible
HOURLY WORKER - 8 Holidays & 6 PTO