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Executive Assistant
Ref No.: 18-06954
Location: Milwaukee, Wisconsin
Start Date / End Date: 10/08/2018 to 10/07/2019
Description:
Title: Executive Search Coordinator
Reporting Relationship: Director Global Executive Search

POSITION PURPOSE: With guidance from the Director Executive Talent Acquisition, supports the executive talent acquisition team with administrative activities that impact the team's ability to recruit leadership and executive level talent.

PRINCIPAL DUTIES:

o Acts as the face of Johnson Controls and concierge for leadership and executive level candidates (internal and external) in a manner that positively impacts their perception of the company
o Supports and maintains strong relationships with internal and external stakeholders (i.e., search firms and global internal partners)
o Manages and coordinates complex interview schedules (telephone, video and on-site) with candidates and JCI leadership/executives in multiple time zones and multiple countries, including travel arrangements (air, hotel, and ground transportation)
o Ensures candidates and interviewers have all necessary information (i.e., interview itinerary, resume, travel itinerary, job description etc.) to ensure a positive experience for all.
o Ensures the interview day runs smoothly for candidates and interviewers by monitoring the progress throughout the day.
o Serves as the administrative point of contact with the executive assessment vendor partner.
o Utilizes the Applicant Tracking System (ATS) as needed.


Required Qualifications:
o Minimum of five years experience providing administrative support with significant interaction at the executive level
o Proven ability to balance multiple complex detailed activities
o Ability to handle highly confidential and sensitive information in a professional manner.
o Strong verbal and written communication skills, including the ability and comfort to communicate with senior level leadership in the organization.
o Exceptional organizational skills and the ability to establish and re-establish priorities.
o Impeccable attention to detail; must ensure a high level of accuracy.
o Ability to innovate and assist with developing new processes.
o Ability to work independently and with minimal direction.
o Proficiency in the Microsoft Office software with advanced skills in Excel and PowerPoint.
o Demonstrated strong customer service focus and ability to build successful partnerships.
o Strong critical thinking and problem solving skills.
o A positive attitude in a fast paced environment with a willingness to adapt to change.
o Desire to continuously develop self by seeking and accepting feedback, building self-awareness, and making visible improvements in skills and behaviors

Requirement: PowerPoint & Outlook
Taleo is nice to have but not a requirement
Hours per Day 8
Hours per Week 40
Total Hours 2,088.00