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General Clerk
Ref No.: 18-06212
Location: Burlington, Vermont
Start Date: 09/30/2018
Order # RFQ1326152
Job Title General Clerk
Number of resumes 4 resumes each
Resume Due 09/06/2018 EOD

Job Description
Job Title General Clerk
Client U.S. Attorney's Office (USAO) District of Vermont of Department of Justice
Place of Performance United States Attorney's Office
District of Vermont
11 Elmwood Avenue, 3rd Floor
Burlington, VT 05401
Resume Due 09/07/2018 EOD
Number of Positions 1
No of Resumes 4
Working Hours Work will be performed on a 40 hours per week basis as applicable over a five-day workweek, 8:30am – 5:00pm, Monday – Friday.
Evening and weekend work may be required at times. Overtime is authorized only with prior approval from the USAO and the Contractor.
Period of performance One base year and 4 optional years (1920 hours each)
Base Year: September 30, 2018 – September 29, 2019
Option Year 1: September 30, 2019 – September 29, 2020
Option Year 2: September 30, 2020 – September 29, 2021
Option Year 3: September 30, 2021 – September 29, 2022
Option Year 4: September 30, 2022 – September 29, 2023
US Citizen U.S citizen
Travel Travel is required. All travel shall be reimbursed in accordance with the Federal Travel Regulations.
Reference 3 professional references
Name, title, company, Contact info, Job description
Security The Contractor key personnel must be screened and pass the applicable background investigation for this position and adhere to DOJ Security Clauses.

Introduction
The objective of this contract is to obtain General Clerk services and duties to meet the requirements of the USAO, Vermont.

Job Duties

1.1 Computer skills and ability to use MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional.

1.1 General Clerk processes a variety of legal documents, which are relatively routine or straightforward in content and format.

1.2 Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.

1.3 Scans paper evidence to convert to digital images. Quality controls scanned images, runs Optical Character Recognition to make them text searchable and performs basic data entry about the documents in case database. Runs searches in case database and redacts sensitive information prior to discovery. Assists AUSAs and case agents as needed with projects for specific cases, to include reviewing case documents for accuracy, compiling spreadsheets and data in MICROSOFT OFFICE software, and reviewing voluminous audio files for relevant case material, preparing transcripts of audio and video files.

1.4 Assists with the physical maintenance of the District's closed case files including keeping an inventory of closed file room, organizing the files and space, periodically reviewing closed files and preparing for offsite storage, indexing shipments in Case Management Database, following required secure shipping procedures for sending sensitive case files to the Federal Records Center. Also oversees offsite destruction of materials including scheduling and supervising shred truck and inventorying and preparing electronic media for disposal at offsite secure site.

1.5 Performs office Receptionist duties as required; answering and routing calls, taking and relaying messages, greeting and communicating with visitors to the office; and opening, date-stamping and disseminating mail.

1.6 Assists with maintenance and update of the office law library.

1.7 Stocks forms or other office supplies and notifies appropriate staff person when reorder level is reached.

1.8 Occasionally assists with receiving deliveries on the loading dock, to include maneuvering the freight elevator, unpacking and uncrating items, and delivering items from the loading dock to the 2nd and/or 3rd floor, and escorting delivery personnel.

1.9 Will work in an office setting. Some walking, standing, bending and carrying of small office items is required. There may be a need to work overtime depending on work and caseload.

1.10 Communication skills are extremely important. Personally, takes care of many matters and questions including answering substantive questions not requiring technical knowledge. Applicant works and interacts professionally and effectively with all levels of staff. Has the ability to meet established deadlines and work as a team player in a professional office; and is skilled in meeting and dealing with people in a courteous and tactful manner.

1.11 Additional tasks, duties and administrative/legal responsibilities may be included that will require similar knowledge, education and experience to assist in other areas of the office.

1.12 Computer skills and ability to use MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional.

Experience
  • Good communication skills, interpersonal communications and dealing with people
  • Provide word processing and data entry/retrieval
  • Ability to review and analyze data and information from multiple sources
  • Ability to establish case/project files
  • Ability to enter and retrieve data from databases
  • Ability to manipulate, transfer, compute and print information
  • Ability to prepare and correct reports and correspondence using word processing software
  • Answer inquiries regarding case-related information as maintained in the database
  • Answer inquiries regarding case-related status
  • Obtain additional information from other agencies/organizations
  • Maintain internal status information on the disposition of designated information, files, and assets
  • Assure information is accurate and perform analytical computations necessary to process data
Provide administrative information and assistance concerning case or file to other agencies or organizations