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The objective of this contract is to obtain General Clerk services and duties to meet the requirements of the USAO, Vermont.
1.1 Computer skills and ability to use MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional.
1.1 General Clerk processes a variety of legal documents, which are relatively routine or straightforward in content and format.
1.2 Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
1.3 Scans paper evidence to convert to digital images. Quality controls scanned images, runs Optical Character Recognition to make them text searchable and performs basic data entry about the documents in case database. Runs searches in case database and redacts sensitive information prior to discovery. Assists AUSAs and case agents as needed with projects for specific cases, to include reviewing case documents for accuracy, compiling spreadsheets and data in MICROSOFT OFFICE software, and reviewing voluminous audio files for relevant case material, preparing transcripts of audio and video files.
1.4 Assists with the physical maintenance of the District's closed case files including keeping an inventory of closed file room, organizing the files and space, periodically reviewing closed files and preparing for offsite storage, indexing shipments in Case Management Database, following required secure shipping procedures for sending sensitive case files to the Federal Records Center. Also oversees offsite destruction of materials including scheduling and supervising shred truck and inventorying and preparing electronic media for disposal at offsite secure site.
1.5 Performs office Receptionist duties as required; answering and routing calls, taking and relaying messages, greeting and communicating with visitors to the office; and opening, date-stamping and disseminating mail.
1.6 Assists with maintenance and update of the office law library.
1.7 Stocks forms or other office supplies and notifies appropriate staff person when reorder level is reached.
1.8 Occasionally assists with receiving deliveries on the loading dock, to include maneuvering the freight elevator, unpacking and uncrating items, and delivering items from the loading dock to the 2nd and/or 3rd floor, and escorting delivery personnel.
1.9 Will work in an office setting. Some walking, standing, bending and carrying of small office items is required. There may be a need to work overtime depending on work and caseload.
1.10 Communication skills are extremely important. Personally, takes care of many matters and questions including answering substantive questions not requiring technical knowledge. Applicant works and interacts professionally and effectively with all levels of staff. Has the ability to meet established deadlines and work as a team player in a professional office; and is skilled in meeting and dealing with people in a courteous and tactful manner.
1.11 Additional tasks, duties and administrative/legal responsibilities may be included that will require similar knowledge, education and experience to assist in other areas of the office.
1.12 Computer skills and ability to use MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional.
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