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Temporary Program Support Specialist
Ref No.: 18-05780
Location: Washington, District of Columbia
Start Date: 08/20/2018
Order # RFQ1319862
Job Title Temporary Program Support Specialist
Number of resumes 5 resumes
Resume Due 08/22/2018 EOD

Job Description
Job Title Program Support Specialist
Client Independent U.S. Government Offices
The United States Holocaust Memorial Museum, Division of Protection Services (DPS)
Place of Performance US Holocaust Memorial Museum
Washington, DC 20024
Resume Due 8/22/2018 EOD
Number of Positions 1
No of Resumes 5
Period of performance 12 months
US Citizen Mandatory
Security Clearance Preferred any active clearance or investigation. Or capable of passing any clearance. Comfortable with fingerprint and credit check.
Experience Preferred Federal experience

Job Duties
  • Performs a variety of analytical, writing, oversight and other specialized duties with the purpose of supporting and complementing the work of the Division of Protection Services. Coordinates and assists the Division Director in the oversight, direction and conduct of the administrative and fiscal operations of the Division.
  • Coordinates and performs various administrative and program support functions for the Division of Protection Services. Performs various program support functions for the Division in the areas of purchasing, budgeting, travel and personnel. Prepares all requisitions /BPA's for purchases of goods, services, materials, supplies, and equipment for all Division staff. Collects and compiles data to track the expenditure of Division funds. Prepares and provides monthly budget reports to the Director of Protection Services. Prepares personnel actions for Division personnel as needed. Responsible for maintaining and updating budget and financial records. Makes travel arrangements as needed for Division personnel. Coordinates with other Museum staff and serves as the office source of information on these matters. Troubleshoots problems and resolves conflicts as necessary.
  • Assists in the planning, development and management of the Division Budget. This includes providing ongoing oversight and processing of payments for goods and services that support the protection of the Museum and its assets. Provides assistance and direction to staff in tracking expenditures and preventing over obligations. Consults with Finance Division to ensure the proper reconciliation and accuracy of Division budgeted funds. Ensures that the Division budget, individual purchase orders and contract spending accounts are reconciled on a quarterly basis, consistent with the Museum's policies and procedures.
  • Develops and maintains various databases and systems to track, control and report on the Protection Services activities and programs. Reviews and inputs data regarding contracts, budget, financial transactions and other materials. Reviews and compiles data needed for reports and other output. Explains reporting requirements and completes reports. Prepares spreadsheets for various statistical data, reports and charts as required.
  • Possess project management skills in order to provide oversight and fiscal management of numerous security projects and contracts to ensure compliance with applicable purchasing rules and regulations.
  • Arranges meetings and conferences including space, time, staff agenda, and background material. Attends conferences and meetings as required, notes commitments made, and follows up with staff members to ensure completion of needed actions. Prepares and distributes minutes as requested.
  • Possesses a keen awareness of Museum programming, and actively participates in providing guided tours and site visits to the Division's law enforcement and security partners.
  • As needed, is responsible for working with Museum staff to facilitate resolution of security problems and special needs that arise, handling them in a timely and efficient manner.
  • Duties performed at this level have a higher level of complexity and require the incumbent to possess a much higher level of problem solving, communication and collaborative skills in order to support the Division of Protection Services.
  • Performs other duties as assigned by the Director, Division of Protection Services.

Factor 1: Knowledge Required by the Position
  • Knowledge of the duties, priorities, commitments, policies and program goals of the Director of Protection Services and staff, and Museum's policies, systems, practices and procedures, to apply them to coordinating and performing a comprehensive administrative and management function.
  • Knowledge of administrative and management concepts, principles, methods and techniques to coordinate and develop a variety of administrative, management and program support functions for a protection services operation.
  • Knowledge of the Federal budget process in order to develop estimates, assembles a budget submission, and tracks and monitors expenditures related to the protection and security of the Museum.
  • Knowledge of Federal procurement policies and procedures, travel regulations and procedures, property management, and various support services requirements and procedures.
  • Knowledge of administrative requirements and procedures sufficient to: prepare requisitions, maintain and establish files and records systems; create databases and reports; prepare a variety of reports; and perform various administrative support functions.
  • Maintain liaison with the appropriate Museum Administrative Officer in order to ensure compliance with applicable budgeting, and time and attendance protocols, in order to ensure the efficiency of the Division.
  • Ability to communicate and interact effectively with others, both orally and in writing, to obtain and furnish information, respond to inquiries and resolve problems. Knowledge of grammar, spelling, punctuation, required correspondence procedures and formats, and preferred style, tone, etc., of the organization to prepare and review correspondence, memoranda, reports and other materials.
  • Knowledge and ability to use personal computers and relevant software programs for creating and maintaining databases, preparing correspondence, spreadsheets, reports etc.