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Contract Administrator
Ref No.: 18-05581
Location: San Ramon, California
Start Date / End Date: 08/13/2018 to 12/31/2018

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Job Description & Requirements
Job Type: Recruited Candidate Number of Positions: 1
System Location: client Utility Created Date: 8/8/2018
Job Title: Contract Administrator
CWR Type: W-2 Reason: New Position

Qualifications Minimum Qualifications 2+ years of construction contract negotiations and administration experience Understanding of construction terminology Basic Microsoft Word, Excel, and PowerPoint skills Desired Qualifications Demonstrated experience using databases Basic office management skills Strong time management skills Strong oral communication skills Bachelor's degree in construction management or business administration or equivalent work experience

Work with the procurement specialist to develop specifications and conduct procurement activities (bid, evaluate, negotiate, and prepare procurement documents for the acquisition of goods or services in accordance with PG&E's procurement policies and standard practices) Draft contract documents Transmit and track contract documents to suppliers and PG&E management Verify insurance; receive and review contract invoices and coordinate authorization for payment; and maintain project and vendor files Assist in the efforts to ensure the attainment of the company's supplier diversity goals

Requestor & Work Location
Work Location: 6121 Bollinger Canyon Rd, San Ramon, CA 94583 United States
Start Date: 8/13/2018 Work Days:
Sun Mon Tue Wed Thu Fri Sat
End Date: 12/31/2018
Start Time: 8:00 AM Total Reg Hours: 40.00
End Time: 5:00 PM Overtime Required:
Lunch Time: 1 Hour

Contract Administration:
  • Ensures accurate financial contract costs are accounted for in a timely manner.
  • Works with Project Managers, Sourcing, and suppliers to identify and manage contract issues; ensures all parties adhere to contract requirements and specifications, confirms the supplier delivered on contract commitments.
  • Reviews terms and conditions of new MSA level contracts.
  • Leads and drives toward reduced payment cycle time, reduced missed early payment discounts, and drives down total blocked invoices.
  • Prepares and issues Notice to Proceed upon approvals of Contract Work Authorization (CWA), site-specific safety plan (SSSP), and Release to Construction (RTC) documents.
  • Performs contract closeout. Ensures accurate documentation is complete and transmitted. Processes final payments. Where applicable obtains, calculates, and supports alliance contract true-ups.
  • Monitors and manages retention releases. Ensures that release is consistent with terms and conditions of the contract.
  • Represents the Contract Management department at Line of Business partner meetings including work streams.