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Legal Assistant
Ref No.: 18-04962
Location: Louisville, Kentucky
Start Date: 07/19/2018
Order # RFQ1305806
Job Title Legal Assistant
Number of resumes 5 resumes
Resume Due 07/25/2018 EOD

Job Description
Job Title Legal Assistant
Client Department of Justice, Office of United States Attorney (USAO), Western District of Kentucky
Place of Performance Kentucky Office of the Western District of Kentucky,
located at 717 West Broadway, Louisville, KY 40202
Resume Due 7/25/2018 EOD
Number of Positions 1
No of Resumes 5
Period of performance Base Period: Date of Award through July 30, 2019
Option Period 1: July 31, 2019 through July 30, 2020
Option Period 2: July 31, 2020 through July 30, 2021
Option Period 3: July 31, 2021 through July 30,2022
Option Period 4: July 31, 2022 through July 30, 2023
Working Hours 8:00 a.m. to 5:00 p.m., Monday through Friday
US Citizen Mandatory
Security Clearance Active clearance is preferred. Able to pass background check. It is preferred that contractor personnel have had a background investigation completed within the last five years.
Experience Look for minimum of 3-4 years of federal experience.

Job Duties
The Contractor shall provide Legal Assistant services to include, but not limited to the following:
1. Provides a variety of direct legal and secretarial support services to the office. Typical assignments include:
Examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format. Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, search and tracking warrants, subpoenas, etc., ensuring all documents are in conformance with rules governing style and format. Prepares discovery packages for distribution, ensuring discovery is complete and necessary redactions are made.
Provides assistance to attorneys in trial preparation by performing duties such as independently compiling notebooks, compiling witness and exhibit lists, and organizing discovery documents. Establishes and maintains a variety of files. Ensures appropriate filing is accomplished correctly and timely.
Composes original letters that do not require legal interpretations, but do require a good working knowledge of legal procedures and specialized terminology, e.g., discovery and proffer letters, requests for extensions of time in certain cases, declination letters for law enforcement agencies, etc.
2. Provides a variety of direct clerical and administrative support assistance services to the unit. Typical assignments include:
Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the AUSA and the urgency of the matter.

Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.
Maintains calendar of assigned active cases. Using calendaring software, maintains calendar(s) of the AUSA(s) by scheduling court appointments, interviews, and conferences, and provides reminders of commitments and court appearances. Develops and maintains suspense system for ongoing cases and informs the AUSA of pending dates and deadlines. Maintains filing and ensures all documents required for court hearings, interviews, and scheduling conferences are promptly and accurately placed in the case file.
3. Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar.
4. Performs other related duties as assigned.
Qualifications and Required Skills
  • A High School Diploma or equivalent, two (2) years of experience and excellent written and oral communication skills are required.
  • Experience with Microsoft applications, including MS Word and MS Excel, and various databases (such as document review and file management systems) is required.
  • Ability to consistently deliver highest quality work under extreme pressure, and trustworthiness, will be very important.
  • Ability to use, understand and maintain directories, personnel lists and other guides and references to provide a variety of information on the office and to refer questions to other offices
  • Skill in meeting and dealing with people in a courteous and tactful manner
  • Ability to drive a vehicle. Must have valid driver's license
  • Skill in operating a computer terminal, personal computer, electronic typewriter, or dedicated word processor using a standard typewriter style keyboard with additional function keys to produce a wide range of documents. A qualified typist is required. Must be able to operate copiers, scanners, and general office equipment.