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LEGAL ASSISTANT
Ref No.: 18-04723
Location: Providence, Rhode Island
Start Date: 07/09/2018


Order # RFQ1303178
Job Title Litigation Support
Number of resumes 5 potential candidate
Resume Due 07/10/2018 EOD









Job Description
Job Title LEGAL ASSISTANT
Client Department of Justice
The U.S. Attorney's Office (USAO), District of Rhode Island
Place of Performance U.S. Attorney's Office
50 Kenney Plaza, Fleer Center, 8th Floor
Providence, Rhode Island 02903
Resume Due 7/10/2018 EOD
Number of Positions 1
No of Resumes 5
Period of performance Base period - September 26, 2018 through September 25, 2019. (2080+ Overtime may be required)
Option 4 years 2080 hours each
Work Hours a full time (40 hours per week) basis as applicable over a five-day work week.
US Citizen Mandatory
Security Clearance This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation
Experience Federal court, FOIA and USAO experience is preferred.
Reference 3 professional references: Name, Title, company, contact details, job description

Job Duties
The Contractor shall provide a variety of services to include (but not limited to):
  • Examines, prepares and processes a variety of routine technical legal documents, such as indictments, criminal complaints, search warrants, judgments, applications, notices, affidavits, summonses, grand jury subpoenas, rules to show cause, proofs of claim, and satisfaction of judgement.
  • Develops tables of contents and indices to briefs in accordance with established format.
  • Reviews incoming material and determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels.
  • Composes routine original letters that do not require legal interpretations but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.
  • Verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material. Lists cited cases, opinions and miscellaneous references in briefs.
  • Assists in preparing and organizing evidence for production as discovery and for use in trial. Manages discovery and evidence in paper copies and electronically. Assists in preparing witness binders and for use during investigations and trial. Assists attorneys in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists.
  • Maintains evidence such as paper documents, PDF files, image files, audio files, video files, bank records, forensic reports, and other file types. Provides basic automated litigation assistance to attorneys in trial preparation and courtroom presentations. Utilizes various software applications and graphics hardware to provide technical support such as duplicating documents and marking exhibits.

  • Conducts document searches, organizes documents and coordinates document production. Manages paper and electronic documents and evidence, correspondence, briefs, witness interviews, and other documentary materials.
  • Coordinates with the victim/witness specialist to ensure adherence to current Departmental guidelines relating to victims' rights and services responsibilities. Notifies appropriate individuals of victim/witness issues.
  • Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the AUSA and the urgency of the matter.
  • Establishes and maintains a variety of files.
  • Obligates funds for litigation expenses and monitors for continued necessity. Reviews bills and invoices and submits to budget office for payment.
  • Maintains calendar of assigned active cases and suspense system to inform the AUSA of pending dates and deadlines. Maintains calendar(s) of the AUSA(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.
  • Arranges travel by preparing itinerary and securing transportation and hotel reservations. Prepares travel authorizations and vouchers. May perform general clerical/administrative functions e.g., ordering supplies and equipment, processing time and attendance records, and maintaining administrative files.
Education:
High school Diploma is required, undergraduate degree is preferred.

Required Experience:
  • Good communication skills
  • Provide word processing and data entry/retrieval
  • Ability to review and analyze data and information from multiple sources
  • Ability to establish case/project files
  • Ability to enter and retrieve data from databases
  • Ability to prepare and format management reports
  • Ability to manipulate, transfer, compute and print information
  • Ability to prepare and correct reports and correspondence using word processing software
  • Schedule appointments
  • Answer inquiries regarding case-related information as maintained in the database
  • Answer inquiries regarding case-related status
  • Obtain additional information from other agencies/organizations
  • Maintain internal status information on the disposition of designated information, files, and assets
  • Assure information is accurate and perform analytical computations necessary to process data
  • Provide administrative information and assistance concerning case or file to other agencies or organizations