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The contractor support shall provide pre-award and post award functions for a variety of supplies, services, and construction projects. The contracting support services will include the following tasks (but not limited to):
Task 1: Provide pre-award function. Analyze acquisition requests to determine the appropriate acquisition strategy and evaluate the documents attached to the acquisition request, including memorandum; work statements, plans, drawings, and special requirements to determine conformance with procurement law, regulations, and procedures. Prepare documentation applicable to negotiated and competitive procurements for review and approval of the Contracting Officer. Prepare synopsis announcements and solicitations. Review proposals/bids/price quotes from contractors. Utilize the contract writing system for solicitations, contracts, and modifications for approval and issuance by the
Task 2: Contract Administration. Provide contract support in preparation, administration, and closeout of contract actions to include assistance in contract administration matters, draft requests for proposals, draft award, and modification documents as may be required to meet specific regulations, preparing correspondence, developing pre-negotiation objectives in preparation for negotiations, managing request for equitable adjustments (REA) and preparing responses, recording and finalizing meeting notes, preparing files for use by the Government in support of disputes or litigation; and preparing briefings for use by Government representatives.
Task 3: Quality Assurance. Perform a variety of Quality Assurance duties in accordance with FWS/CGS processes, procedures, and work instructions as it relates to Quality Assurance tasks. Broadly defined, Quality Assurance will include monitoring the effectiveness of Contractor Quality Control System(s). Ensure construction/work is in accordance with plans and specifications. Identify discrepancies in plans and specifications and make recommendations on the necessity for changes to the Team Leader, who will work with the Contracting Officer is changes are needed. Make on-site inspections(s) of construction projects/work as needed. Review daily Quality Control Reports and prepare daily Quality Assurance Report. Attend Contractor meetings and ensure documentation of the Inspection Control Systems. Review Contractor submittals and track timeliness of response. Review Contractor Request for Information (RFI) and track timeliness of response. Review Contractor progress schedule or critical path method (CPM). Monitor the effectiveness of the Contractor tracking system. Monitor job-site safety and compliance with Safety and Health requirements. The Occupational
Safety and Health Act (OSHA) is the guide on all matters involving safety and accident prevention. If there is an accident, contact the Contracting Officer immediately and the Safety and Health office.
Task 4: Project Management. Provide program support to include status reporting, data gathering, data entry, report preparation, support for briefings, funding profiles, task lists, installation or customer meeting logistics, and other administrative support as required. Assemble and prepare technical review packages, and assemble packages prepared by project managers for contract actions. Check billings and estimates for mathematical correctness, process Government approved invoices for payment. Report any issues identified immediately to the CIR or the Contracting Officer. Maintain schedules for all assigned projects. Analyze Contractor progress schedule(s) or CPM. Provide independent technical review of designs and installed equipment products as required. Conduct design meetings, construction inspection, and review submittals as directed. Attend project meetings and submit meeting notes and reports as required.
Basic Requirement for Contract Specialist Positions: To qualify, you must meet the basic requirement and one of the additional requirements: A. A 4-year course of study leading to a bachelor's degree with a major in any field; OR B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, organization and management.
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