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Operations Administrative Assistant
Ref No.: 18-04148
Location: Hauppauge, New York
Start Date / End Date: 02/26/2018 to 09/30/2018
Description:
Qualifications:
• Minimum 3 years experience in the administrative assistant position. • Experience in extreme multi-tasking and prioritization a must. • Proficiency in MS Office Suite, Outlook, and Oracle based software + general PC knowledge. • Basic knowledge of accounting/bookkeeping. • Excellent written & verbal communication skills.

Responsibilities:
Responsibilities include but are not limited to assisting the management team in day-to-day general office duties: • Uploading and Maintaining Projects and Contracts via Job Design/ BBI o Includes change orders, releasing equipment, filing o Certificates of Insurance o Warranty Letters o Handling customer/ contract disputes as needed • Maintaining EC/GC Relationships, including quartlery visits • Processing of all district Accounts Payable o Create general office purchase orders and maintain tracking o Includes Sub Contractor Maintenance o Office Supplies o Expenses and New Vendor Requests • Sales Support o District Sales Team Admin o Project/ Forecast tracking o Schedules • Reception Duties • Provide back-up in other departments during employee absences. • Perform other duties as directed and deemed necessary.
Hours per Day 8
Hours per Week 40
Total Hours 1,240.00