Previous Job
Legal Clerk
Ref No.: 18-04078
Location: Grand Rapids, Michigan
Start Date: 06/11/2018
Order # RFQ1295127
Job Title Legal Clerk
Number of resumes 5 resumes
Resume Due 06/14/2018 EOD

Job Description
Job Title Legal Clerk
Client Department of Justice
Place of Performance The Law Building
United States Attorney's Office
Western District of Michigan
330 Ionia Ave NW, Suite 501
Grand Rapids, MI 49503
Resume Due 6/14/2018 EOD
Number of Positions 1
No of Resumes 5
Period of performance Base Period: Contract start date will be NLT August 31, 2018
Option Period One: Month 13 to Month 24
Option Period Two: Month 25 to month 36
Option Period Three: Month 37 to month 48
Option Period Four: Month 49 to month 60
Work Hours 40 hours per week between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday.
US Citizen Mandatory
Security Clearance Active NCIC security clearance is preferred or eligible for clearance, to work within the USAO
Experience Federal court and USAO experience is preferred.
Education High school Diploma is required, undergraduate degree is preferred

Job Duties
The Contractor shall provide a variety of services to include (but not limited to):
  • Responsible for witness management assistance prior to, during, and after court appearance. Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, trials, and grand jury
  • Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, trials, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
  • Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use excellent judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses
  • Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements
  • Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
  • Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
  • Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts,
  • Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
  • Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
  • Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
  • The contractor will perform duties independently, use excellent judgement, and solve problems related to witness appearance.
  • The contractor is expected to deal with uncooperative witnesses, including co-defendants and others who might refuse to comply with subpoenas.
  • The contractor will report within the USAO-WDMI, to the Supervisor, LECC/VW section.
  • Contractors shall perform a variety of tasks related to witness management to include, maintain witness files, complete and process travel vouchers, arrange travel and lodging, enter data in relevant computer systems, and other witness management related duties.

Skills Required:
  • Excellent communication skills
  • Excellent judgement in a high pressure courtroom situation
  • Excellent decision making skills
  • Ability to multi-task, handling more than one courtroom appearance at a time
  • Provide word processing and data entry/retrieval
  • Ability to review and analyze data and information from multiple sources
  • Ability to establish case/project files
  • Ability to enter and retrieve data from databases
  • Ability to prepare and format management reports
  • Ability to manipulate, transfer, compute and print information
  • Ability to prepare and correct reports and correspondence using word processing software
  • Schedule appearances, arrange travel, and communicate with uncooperative witnesses
  • Answer inquiries regarding case-related information as maintained in the database
  • Answer inquiries regarding case-related status
  • Obtain additional information from other agencies/organizations
  • Maintain internal status information on the disposition of designated information, files, and assets
  • Assure information is accurate and perform analytical computations necessary to process data
  • Provide administrative information and assistance concerning case or file to other agencies or organizations

When travel is authorized by the Government, cost for transportation, lodging, meals and incidental expenses will be reimbursed in accordance with conditions set out in the Federal Travel Regulation (FTR)