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Administrative Assistant III
Ref No.: 18-03369
Location: Washington, District of Columbia
Start Date / End Date: 06/04/2018 to 11/30/2018
Department: 130316 : Government Affairs
Sandoz Inc.
Job Category: Administrative
Job Code: Administrative Assistant III:Administrative Assistant III
Job Title: Administrative Assistant III
Keywords:
Number of Positions: 1
Remaining Positions: 1
Duties:

Provides administrative support to management groups by executing the day-to-day operations of the office. Handles information requests, gathers materials for reports and performs clerical functions such as preparation of correspondence, receives visitors, arranges conference calls, and schedules meetings. Thrives under pressure. Proactive, resourceful, and efficient with high level of professionalism.

Major Accountabilities

  • Schedules meetings and travel arrangement and organizes and maintains the itineraries of management leads.
  • Supports Executive Admin. when needed
  • Handles telephone inquiries for the management leads, reviews incoming correspondence and documents, and where appropriate, requests further analysis, clarification and/or

delegates material for follow-up. Reviews urgent matters with Executive Admin. for action.

  • Creates and monitors purchase orders for the Commercial Operations Department.
  • Assists in processing State licenses
  • Knowledgeable on corporate and functional policies and procedures.
  • Understands company practices and interfaces with management at all levels.
  • Analyzes problems and collaborates with appropriate resources to bring issue/problem resolution to management leads.
  • Maintains files, processes accounts payables, and prepares/processes travel expenses for 5 management leads.
  • Maintains confidentiality and uses discretion while working through all situations.

Skills:

Microsoft Word Office Suite required

Comfort with databases

Travel arrangements

Expense reporting

Set up meetings, greet guests

Support two policy directors

Key Performance Indicators

  • Confidentiality
  • On-time delivery of work/projects
  • Attention to detail and flawless execution
  • Follow-up and follow-through
  • Work in a safe and efficient manner

Education:
  • BA degree preferred.

  • Minimum 3 years administrative experience
  • Strong knowledge of Microsoft Suite Office.
  • Strong verbal and written communication skills
  • Ability to problem solve
  • Excellent interpersonal skills and ability to be diplomatic and use tact.
  • Ability to multi-task, prioritize and meet deadlines in a fast paced environment.
  • Experience preparing international itineraries and dealing with various time zones

Languages:
English Read Write Speak
Attachments:
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Skills:

Required

  • ADMINISTRATIVE ASSISTANT
  • ADMINISTRATIVE SUPPORT
  • CLERICAL
  • CORRESPONDENCE
  • MICROSOFT WORD

Additional

  • OPERATIONS
  • WORD
  • ACCOUNTS PAYABLES
  • DATABASES
  • EXECUTIVE ADMIN
  • PAYABLES
  • PROBLEM RESOLUTION
  • PURCHASE ORDERS
  • SELF MOTIVATED
  • TELEPHONE
  • TRAVEL ARRANGEMENTS
  • TRAVEL EXPENSES
Languages: English( Speak, Read, Write )
Minimum Degree Required: Bachelor's Degree
Also Preferred:
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Work Performed
Onsite:
State/Province: District of Columbia
City/Town: Washington
Address: 701 Pennsylvania Ave. NW, Suite 725
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Start Date: 06/04/2018 Hours Per Week: 40.00
Est. End Date: 11/30/2018 Hours Per Day: 8.00
Schedule Notes: Monday through Friday, 9:00 to 5:30 Days Per Week: 5.00