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Executive Assistant III
Ref No.: 18-03298
Location: Princeton, New Jersey
Start Date / End Date: 06/04/2018 to 11/09/2018
Department: 130326 : Contract Marketing/Contracts
Sandoz Inc.
Job Category: Administrative
Job Code: Executive Assistant III:Executive Assistant III
Job Title: Executive Assistant III
Keywords:
Number of Positions: 1
Remaining Positions: 1
Duties:
  • Acts as a liaison between the executive and the management team, CEO, private and public corporations and customers at all levels.
  • Schedules meetings and travel arrangement and organizes and maintains the executive's itinerary.
  • Handles telephone inquiries for the Executive, reviews incoming correspondence and documents, and where appropriate, requests further analysis, clarification and/or delegates material for follow-up. Reviews urgent matters with Executive for action.
  • Drafts and coordinates correspondence for the Executive's signature, including e-mail and external correspondence.
  • Coordinates and prepares materials and presentations for the Executive's meetings, utilizing Microsoft Office Suite tools.
  • Knowledgeable on all corporate and functional policies and procedures.
  • Understands all company practices and interfaces with management at all levels.
  • Analyzes problems and collaborates with appropriate resources to bring issue/problem resolution to executive.
  • Maintains files, processes accounts payables, and prepares/processes executive travel expenses.
  • Maintains confidentiality and uses discretion while working through all situations.

Skills:

Provides high-level administrative support to executives and management groups by executing the day-to-day operations of the office. Handles information requests, gathers materials for reports and performs clerical functions such as preparation of correspondence, receives visitors, arranges conference calls, and schedules meetings. Able to work with minimum supervision and thrive under pressure. Proactive, resourceful, and efficient with high level of professionalism.Executive Assistant, US Development

  • Minimum 5 years of experience supporting high level executive.
  • High-level competency with using the Microsoft Suite Office.
  • Excellent verbal and written communication skills
  • Ability to problem solve
  • Excellent interpersonal skills and ability to be diplomatic and use tact.
  • Ability to multi-task, prioritize and meet deadlines.
  • Experience preparing complex international itineraries and dealing with various time zones
Education:

BA degree preferred

Languages:
English Read Write Speak
Attachments: Executive Assistant- Princeton.rtf
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Skills:

Required

  • CORRESPONDENCE
  • EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS
  • EXECUTIVE ASSISTANT
  • MICROSOFT OFFICE
  • ACCOUNTS PAYABLES

Additional

  • ADMINISTRATIVE SUPPORT
  • CLERICAL
  • LIAISON
  • OPERATIONS
  • PAYABLES
  • PROBLEM RESOLUTION
  • SELF MOTIVATED
  • TELEPHONE
  • TRAVEL EXPENSES
Languages: English( Speak, Read, Write )
Minimum Degree Required:
Also Preferred:
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Work Performed
Onsite:
State/Province: New Jersey
City/Town: Princeton
Address: 100 College Road West
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Start Date: 06/04/2018 Hours Per Week: 40.00
Est. End Date: 11/09/2018 Hours Per Day: 8.00
Schedule Notes: Days Per Week: 5.00
Job Description
Job Title:
Executive Assistant
SUMMARY

Provides high-level administrative support to executives and management groups by executing the day-to-day operations of the office. Handles information requests, gathers materials for reports and performs clerical functions such as preparation of correspondence, receives visitors, arranges conference calls, and schedules meetings. Able to work with minimum supervision and thrive under pressure. Proactive, resourceful, and efficient with high level of professionalism.

RESPONSIBILITIES

• Acts as a liaison between the executive and the management team, CEO, private and public corporations and customers at all levels.

• Schedules meetings and travel arrangement and organizes and maintains the executive's itinerary.

• Handles telephone inquiries for the Executive, reviews incoming correspondence and documents, and where appropriate, requests further analysis, clarification and/or delegates material for follow-up. Reviews urgent matters with Executive for action.

• Drafts and coordinates correspondence for the Executive's signature, including e-mail and external correspondence.

• Coordinates and prepares materials and presentations for the Executive's meetings, utilizing Microsoft Office Suite tools.

• Knowledgeable on all corporate and functional policies and procedures.

• Understands all company practices and interfaces with management at all levels.

• Analyzes problems and collaborates with appropriate resources to bring issue/problem resolution to executive.

• Maintains files, processes accounts payables, and prepares/processes executive travel expenses.

• Maintains confidentiality and uses discretion while working through all situations.


Job Description
Levels
Qualifications
Adherence to all health, safety & environmental requirements in support of departmental and site HSE goals. Work in a safe and efficient manner.
High-level competency with using the Microsoft Suite Office. Excellent interpersonal skills and ability to be diplomatic and use tact. Ability to multi-task, prioritize and meet deadlines.
Ability to reason or solve complex problems in area of expertise.
Reasoning Skills
Excellent oral and written communication skills.
Language Skills
BA degree preferred. Minimum 5 years experience supporting high level executive.
Education and Experience
Approvals
Date
Status
Name
Role
7/11/2011
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Experience preparing complex international itineraries and dealing with various time zones.