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Phoenix, AZ - Business Operations - AZDO - N/A - Business Office Specialist
Ref No.: 18-03264
Location: Phoenix, Arizona
Start Date / End Date: 05/20/2018 to 06/30/2018
Position Information
Position Type: Staff Augmentation Hours/Week: 40
Billing Type: Hourly Shift: Day
Projected Start Date: 05/20/2018 Start Time: 8:00 AM
Projected End Date/Duration: End Time: 5:00 PM
Bid Limit Per Vendor: 5 Number of Positions: 1
Desired Career Level: None Selected Minimum Education Level: None Selected
Weekend: None

Security Comments:
Standard pre-employment checks per SLA are required.

URGENT NEED: Resumes pushed daily!

Please see the attached Cover letter that will need to be completed and submitted along with the resume. If the cover letter is not attached, or missing the required information, the candidate will be rejected.

The requested start date is as soon as possible, but is contingent on interviews, successfully completing the BG process and obtaining the PO.

Position Description:

Seeking an efficient Business Office Specialist to perform a variety of routine and frequently non-routine essential clerical accounting functions in one or more of the following areas: general accounting, accounts receivable and accounts payable. These functions include compiling and sorting documents, calculating and verifying amounts.

Essential Functions:
• Prepare appropriate accounting documentation for accounts payable, accounts receivable for entering into agency data base;
• Reconcile state accounting, internal agency worksheets, and data base entries for the agency;
• Prepare any corrections required to reconcile accounting information for accounts receivable and accounts payable;
• Process daily cash and credit card receipts in the internal tracking system;
• Process credit card payments through banking system;
• Reconcile cash and credit card transactions and correct any discrepancies;
• Prepare daily cash deposits and credit card documentation; verify and designate
appropriate accounting classification for each transaction;
• Prepare appropriate accounting documentation and enter into the state accounting system and agency data base.
• Open and process daily mail and distribute to appropriate offices or areas.
• Other various job tasks as assigned.

• Principles, concepts and techniques of government accounting;
• State accounting policies and procedures as they relate to procurement;
• Cash disbursements/receipts; business travel.

• Excellent organization and setting priorities;
• Effective oral and written communication, with strong interpersonal skills;
• Scheduling and implementing policies and procedures;
• Attention to detail in verifying order receipts for office supplies and equipment;
• Strong mathematical skills.

• Use a variety of office equipment, not limited to scanners, copiers, printers, computers;
• Handle challenging priorities;
• Exercise discretion when handling confidential documents;
• Be flexible;
• Ensure appropriate W-9 information is obtained from vendors