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Recruitment Coordinator (similar to Recruitment asst)
Ref No.: 18-03195
Location: Walnut Creek, California
Start Date / End Date: 05/21/2018 to 08/31/2018
Front desk position - must be familiar with computer programs. Will be calling applicants to set them up for interviews, entering information into the computer and writing offer letters. Will also cover the phones for breaks and lunch.
Hours per Day 8
Hours per Week 40
Total Hours 1,200.00
Recruitment Coordinator II – Contractor Job Description

Purpose of this position: Temporary position, duration 6 – 12 months, to work in HR/Recruitment department focusing on facilitating internal bidding and filling positions for union represented positions. Position is very detailed and candidate must be organized and focused. Must have proven intermediate MS Office (Word, Excel) skills, type a minimum of 45WPM, and have (1) One year HR experience. Background in Recruitment preferred. Bachelor's Degree in HR preferred, Degree or Four years related experience required.

*** MUST HAVE TEST SCORES - Applicant Test Scores must be listed on the bottom of the resume. Please copy test results WPM from Typing Test-Minimum 45 WPM Required. ALSO MANAGER WANTS CANDIDATES TO BE TESTED IN WORD AND EXCEL

Reporting to: NCAL Recruitment Services Department Management Team

Dress Code: Business Casual

Manager is looking for:
** Candidates who are comfortable with high volume repetitive tasks
** Candidates who know are able to work in confidential environment
** Able to work with excel spreadsheets
** Someone who takes initiative to get their work done.
** Ability to effectively communicate over the phone with all level of KP managers.
** Excellent Verbal and written communication

Provides effective, responsive and timely internal transfer processing for hiring managers and KP employees which results in the best match of the most most qualified candidates for assigned positions in compliance with specific collective bargaining agreements. Manages completion of work and relationships through effective, courteous and customer friendly phone interaction.

Essential Functions:
  • Ensures collective bargaining agreements are applied consistently for all appropriate candidates. Screens candidates for qualifications & seniority.
  • Set-up seniority order for all interested qualified employee applicants & determines top pay tier as defined by collective bargaining agreement. Ensures accurate & complete details regarding transfer candidates. (i.e. seniority, qualifications, test results).
  • Ensures organizational compliance requirements are met prior to new hire start date (i.e. license validation/
  • certification verified as appropriate, education verified for inter-regional transfers).
  • Completes hire process in applicant tracking system. Ensures timely close of posting, generation & accurate completion of Personnel Action Confirmation & offer or disposition letter generation.
  • Proactively develops & maintains effective relationships with hiring managers, colleagues, clients, administrative staff & others. Supports achievement of service level agreements & recruiting objectives for assigned positions.
  • Ensures satisfaction with delivery of recruitment services & timely internal hiring process.
  • Maintains timely, accurate & complete applicant tracking & requisition information in Applicant tracking database &
  • system.
  • This job description is not all encompassing.

Basic Qualifications:

  • Minimum of one (1) year of human resources experience.

  • Bachelor's degree in human resources, business administration or related field OR four (4) years of experience in a directly related field. IF THE CANDIDATES DO NOT HAVE A BACHELORS DEGREE, THEN 3 YEARS RELATED EXPERIENCE IS REQUIRED PLUS ONE YEAR OF HR FOR A TOTAL OF 5 YEARS EXPERIENCE.
  • High School Diploma or General Education Development (GED) required.

Licenses, Certifications, Registrations
  • N/A.

Additional Requirements:
  • Proficient with MS office suite and other computer applications.
  • Ability to work in a fast-paced, high volume transaction environment.
  • Demonstrated ability to work independently.
  • Demonstrated professional presence.
  • Ability to quickly build relationships and establish trust with leaders, hiring managers, and colleagues.
  • Broad general knowledge of HR concepts, and processes and their interdependencies.
  • Excellent oral and written communication skills.
  • Demonstrated ability to effectively collaborate with team members.
  • Effective interpersonal skills with the ability to meet the demands of the diverse and changing needs of the assigned specialty areas.
  • Strong customer service focus.
  • Effective team orientation and collaboration skills.
  • Demonstrated critical thinking, flexibility and negotiation skills.
  • Demonstrated coordination, organization and project management skills.
  • Demonstrated computer literacy to include experience in applicant tracking and tracking of recruitment outcomes (ROI).
  • Demonstrated understanding of branding and image.
  • Must be able to work in a Labor/Management Partnership environment.
  • Preferred Qualifications:
  • Knowledge of collective bargaining agreement as it relates to seniority, employment security and salary preferred.
  • Knowledge of interest based problem solving preferred.
  • Knowledge of continuous quality improvement