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Administrative Assistant III
Ref No.: 18-03160
Location: East Hanover, New Jersey
Start Date / End Date: 05/21/2018 to 08/31/2018
Department: 5502 : COSENTYX GENERAL MARKETING
Pharma
Job Category: Administrative
Job Code: Administrative Assistant III:Administrative Assistant III
Job Title: Administrative Assistant III
Keywords:
Number of Positions: 1
Remaining Positions: 1
Duties:

The successful candidate for the Sr. Administrative Assistant role will provide high-level administrative support to the Marketing Team that includes the Director, TLL and eight field-based TLL professionals. The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner. They must also possess excellent communication and organizational skills, a high attention to detail and quality, as well as strong initiative and execution capabilities. Ability to manage multiple assignments with competing priorities in a fast-paced environment. Must be a team player and willing to help out other administrative staff and provide coverage when needed.

Skills:

Skills:

  • Extensive calendar management
  • Scheduling meetings
  • Meeting preparation
  • Meeting planning for small and large meetings
  • Some assistance making travel arrangements as needed
  • Complete and review expense reports
  • Various tasks such as operational duties, ordering supplies, and lunches as well as project support as needed

  • Experience with Concur and other job relevant software
  • Excellent administrative and organizational skills including thorough knowledge of standard office procedures
  • Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up
  • Must be proactive, efficient, customer-focused and able to work under pressure with tight timelines
  • Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues
  • Must be proficient in all secretarial skills, i.e., Microsoft Word, Excel, PowerPoint and Outlook, Internet Explorer
  • Must display a team-oriented approach; excellent interpersonal and written/oral communication skills required
  • Strong attention to detail and quality; project management experience a plus

Education:
  • 3+ years of highly successful administrative support experience, preferably in a pharmaceutical, medical or science based environment
  • Bachelor's Degree or secretarial school certificate preferred
  • Client experience preferred

Languages:
English Read Write Speak
Attachments:
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Skills:

Required

  • ADMINISTRATIVE ASSISTANT
  • ADMINISTRATIVE SUPPORT
  • EXCEL
  • INTERNET EXPLORER
  • MARKETING

Additional

  • MICROSOFT WORD
  • ORGANIZATIONAL SKILLS
  • OUTLOOK
  • POWERPOINT
  • PROJECT MANAGEMENT
  • SECRETARIAL
  • SELF-DIRECTED
  • TEAM PLAYER
  • WORD
  • ARIBA
  • INVOICE
  • MICROSOFT EXCEL
  • MICROSOFT INTERNET EXPLORER
  • MICROSOFT OUTLOOK
  • MICROSOFT POWERPOINT
  • ORDERING
  • PROJECT SUPPORT
  • SAP
  • SCHEDULING
  • SELF MOTIVATED
  • TRAVEL ARRANGEMENTS
Languages: English( Speak, Read, Write )
Minimum Degree Required: Completed High School (Diploma or GED)
Also Preferred:
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Work Performed
Onsite:
State/Province: New Jersey
City/Town: East Hanover
Address: 1 Health Plaza, Building 125
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Start Date: 05/21/2018 Hours Per Week: 37.50
Est. End Date: 08/31/2018 Hours Per Day: 8.00
Schedule Notes: Days Per Week: 5.00
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Department: 5502 : COSENTYX GENERAL MARKETING
Pharma
Rate Application: Per Hour
Currency: USD
Supplier FLSA Classification: N/A