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Administrative Assistants
Ref No.: 18-03075
Location: Port Hueneme,, California
Start Date: 04/30/2018

Job Description
Job Title Administrative Assistant
Client Department of the Navy
Place of Performance Naval Base Ventura County
Naval Facilities Engineering Service Center
1100 23rd Ave. Bldg. 1100
Port Hueneme, CA 93041
Resume Due 5/5/2018 EOD
Number of Positions 5
No of Resumes 8
Period of performance Base Period: 240 days' work almost 11 months
(120 workdays excluding Federal holidays)
Option Year:
(120 workdays excluding Federal holidays)
US Citizen Mandatory
Security Clearance Must have Tier 3 investigation, previously known as (NACLC) or higher level of background investigation.
Experience Look for Navy, Defense or Justice experienced candidates.

Job Duties
The duties of the position include:
  • Perform a variety of administrative and clerical support functions.
  • Maintain electronic and/or hard copy office files. Perform filing duties, retrieves data or documents from files upon request.
  • Utilize programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook) and other software applications to create, copy, edit, store, send and print a variety of standardized documents.
  • Gather, input, manage and maintain data, records and referenced materials.
  • Compile/track data to create reports and program information.
  • Provide administrative assistance on various projects and special reports.
  • Must be versed in broad-based and enterprise data management principles, and readily adopt the experience to assist with data gathering, analysis, management, and report generation.
  • Provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Conduct basic research and collect data, prepare documents such as a standard correspondence, and/or reviews data accuracy.
  • Prepare written summary of findings following the data collection effort for Government personnel.
  • Reviews technical reports, project data, business documentation, business processes, deliverables, and other planning documents to ensure compliance with requirements for Government personnel analysis.
  • Prepare agendas, meeting notes and presentation material.
  • Coordinate with all Government personnel to arrange meetings and training sessions.
  • Assists with preparations for briefings/conferences; prepare and deliver briefs and necessary documentation to Government personnel.
  • Provide written status updates of deliverables and other data to Government personnel.
  • Perform other administrative duties as assigned.

Qualification Requirement:
  • Are subject to a Tier 3 (T3) investigation
  • Must complete all required training prior to being granted access to Department of Defense (DOD) information systems
  • High School Diploma with 4 years of administrative/secretarial work experience
  • Must be fluent in written and spoken English.
  • Must exhibit good presence in front of a group and have well-developed communication techniques.
  • Must be well organized and able to structure deliverables in a logical sequence.
  • Must be observant, objective, and use a critical approach towards the effectiveness of their actions
  • Demonstrated experience working in an office environment.
  • Demonstrated experience using Microsoft Office programs and other software applications
Employee Appearance: All contractor employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All employees performing as any position shall wear nameplate or emblem that will identify them as contractor employee. Employee identification shall not be substituted for station required passes or badges.