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Administrative Assistant - Intermediate - JAF105 (611729)
Ref No.: 18-02875
Location: Auburn Hills, Michigan
Start Date / End Date: 04/30/2018 to 12/30/2018
  • Description:Manages email and calendar, schedules meetings, and answers phones. Perform a variety of administrative functions including, but not limited to: ordering of departmental office supplies, travel arrangements, departmental announcements, correspondence, expense reports, vacation schedules, and mail distribution. Creates presentations, generates reports and handles multiple projects. Strong organizational and people skills required.
  • Requirements: Associate's or bachelor's degree in Business Administration, or related degree, is preferred.
    < >2-5 years of experience in a fast paced work environment is required. MUST HAVE A TRACK RECORD of being a self-starter and fast learner. MUST have the ability to prioritize tasks and become an excellent calendar manager. This role will support five senior managers with a total team size of approximately 450 people.Excellent Microsoft Office Suite and Outlook skills required. Strong organizational and people skills required.
  • Will perform a variety of administrative functions including, but not limited to: Managing calendars of five senior managers
  • Managing emails throughout the dayCoordinating presentations and compiling relevant information
  • Attending weekly staff meetings, writing and providing staff notes, tracking required follow-ups, and ensuring meeting coverage
  • Maintaining org charts
  • Scheduling/picking up/dropping off visitors to and from lobby
  • Coordinating team building activities
  • Creating weekly reports from multiple systems
  • Controlling reoccurring weekly meeting rooms
  • Managing approvals for multiple systems
  • Maintaining group's vacation calendar

Work Schedule
  • Hours Per Day:8.00
  • Hours Per Week:40.00
  • Start Time:08:00 AM
  • End Time:05:00 PM
  • Overtime Required:No