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Administrative Assistant
Ref No.: 18-02755
Location: Flowood, Mississippi
Start Date / End Date: 05/07/2018 to 09/30/2018

Job Description
Job Title Administrative Assistant
Client Department of the Interior
Place of Performance DOI, Bureau of Land Management
Southeastern States District Office
273 Market Street
Flowood, Mississippi 39232
Resume Due 4/20/2018 EOD
Number of Positions 1
No of Resumes 4
Period of performance May 7, 2018 through September 30th, 2018
Working Hours 8:00 AM CST and 4:30 PM CST
(8) Hour workday; Monday through Friday. Lunch 30- 45 minute
US Citizen Mandatory
Security Clearance Must possess a minimum-security clearance (NACI) and ready to clear any type of clearance.
Experience Federal experience is required. Try to find candidate with The Bureau of Land Management (BLM)

Job Duties
Organizational structure is divided into two or more subordinate supervisory levels (of which at least one is a managerial level) with several subdivisions at each level. Executive's program(s) are usually interlocked on a direct and continuing basis with other major organizational segments, requiring constant attention to extensive formal coordination, clearance, and procedural controls. Executive typically has: financial decision-making authority for assigned program(s); considerable impact on the entire organization's financial position or image, and responsibility for, or has staff specialists in such areas as, personnel and administration for assigned organization. Executive plays an important role in determining the policies and major programs of the entire organization, and spends considerable time dealing with outside parties actively interested in assigned programs(s) and current or controversial issues. Uses greater judgment and initiative to determine the approach or action to take in non-routine situations interprets and adapts guidelines, including unwritten policies, precedents, and practice, which are not always completely applicable to changing situations.

Duties include or are comparable to the following:
  • Based on knowledge of the supervisor's views, compose correspondence on own initiative about administrative matters and general office policies for supervisor's review and approval;
  • Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, etc., and informs supervisor on matters to be considered.
  • Read publications, regulations and directives and take action or refer those that are important to the supervisor and staff;
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
  • Advise secretaries in subordinate offices on new procedures; request information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc., and shifts clerical staff to accommodate workload needs.

Knowledge, Skills and Abilities:
In addition to secretarial duties (filing, scheduling meeting and training), this position will provide administrative support to Southeastern States District Office staff to include editing, and personnel records. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
Knowledge, Skills and Abilities required for this position are:
  • Ability to work independently on special projects, such as preparation and reproduction of handbooks, manuals, and publications.
  • Knowledgeable of the computer and ability to utilize Microsoft Office suite and Adobe Acrobat Professional of software to prepare, transcribe and record information, Federal Business Management System, CGE, SharePoint.
  • Ability to communicate in writing: professional email communications and editorial.
  • Ability to communicate orally; communicate with internal staff and upper management.
  • Ability to provide editing to letters, reports, and manuals.
  • Ability to assist with building profiles for CGE Coordinator.
  • Public Contact and Receptionist for BLM/SSDO
  • Input checks/money orders in the Collecting and Billing System.
  • BLM/SSDO Mail functions
  • Serve as a receiving officer.
  • Prepare FedEx shipping and login all Fedex packages.