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Project Coordinator
Ref No.: 18-02740
Location: Mason, Ohio
Start Date / End Date: 05/21/2018 to 09/20/2018
Description/Comment: JOB RESPONSIBILITIES:
Responsible for maintaining all of the procedural and administrative aspects of the project, and serves as the designated point-of-contact for procedural issues. This includes a variety of administrative tasks, such as keeping team lists and email updated, having the mail distributed, preparing records of project activities; overseeing and ensuring the timely processing in and the delivery of any required materials. Also responsible for the project plan, and monitoring project status to ensure progress toward completion, making sure that procedural steps are completed fully and timely; modifies project plan and coordinates changes with participants as necessary in response to unforeseen changes or unexpected developments; upon project completion, closes and any progress updates or changes that need to be made. Verifies and analyzes the accuracy of all data and information used or generated by project; resolves any discrepancies or problems. Responsible for all project metrics, from the project plan itself to any systems being used by the project. Prepare the financial reconciliation for the project budget and actual invoices received, as well as coordinate internal billing, solving any issues or discrepancies. Perform other tasks as required by the project. Project Management Office.

Detailed: Project plan: -Coordinate getting updates with team -Update the project plan itself -Send report out with next week’s activities -Report on tasks complete, in progress, late -Maintain and update the deliverables scorecard. Report metrics from SAP Solman. Build and Report metrics in other project activities (BPRDs, RICEF, Legacy evaluation).

Status Report: Receive status report from all teams and compile into one draft.

Financial reconciliation: -Receive invoices and reconcile on the budget tracker, and give it to John -Accrue monthly what hasn’t been invoice to include on controls -Coordinate with Sheri Scott and Brenda Lang on direct billing for air and hotel -Other activities as needed.

Time tracking: -Report time metrics -Approve time for the people delegated -Run report for delinquent time and follow up with the team.

Admin: -Update team list -Email list -Update materials on the shared drive as needed -Requests for telecom, NSG, or other -Organize mail -Other tasks as needed.

Strong understanding and hands-on experience with project management. Knowledge of MS Project. Strong verbal, written and interpersonal communication skills. Strong analytical skills, with MS Excel expertise (including pivot tables). Flexible and able to adapt to shifting priorities in a dynamic and changing environment. Fluent in English (verbal and written).

EDUCATION: Bachelor’s degree in one of a variety of disciplines, such as accounting, business administration, finance, and or other business related field.
Start Time: 12:00 AM
Hours: 8:00am to 5:00pm Location: CINCINNATI SERVICE CENTER 4000 LUXOTTICA PL MASON OH 45040
Additional Job Details: Job Title: Contact Lens Project Manager

Job Description: Coordination of initiatives to growth contact lenses business. This includes creating and managing tests, supporting development and rollout of patient journey in stores, researching competitor practices, pulling data and creating reports, resolving issues related to CL initiatives, drafting training and other store associate facing materials, etc.

Work hours: 8/9am to 5/6pm – Full Time
Brand: LC AFE/Cost Center #: 130037
Start date: end of May Length of assignment: 4 months (Cover a leave of absence)

Specific Skills Needed: • Project Management • Critical thinking • Analytics / comfort with numbers • Detail • Collaboration / ability to work with many different stakeholders • Quick learner