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Communication Specialist III
Ref No.: 18-02698
Location: Jacksonville, Florida
Start Date / End Date: 05/01/2018 to 04/30/2019
Description:
The Communications Specialist will be responsible for supporting communications initiatives for JJV with a focus on the corporate social responsibility (CSR) program. As a member of the corporate communications team, the specialist will partner closely with the internal communications manager to ensure strategic alignment and assist in implementing key program tactics for CSR and other duties as assigned.

Adheres to environmental policy, procedures, and supports department environmental objectives.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES
II. List 4-10 of the major end results the position is to accomplish and show approximate percentage of time devoted to each. Describe in terms of broad responsibilities rather than specific tasks.

1. Build and implement new contributions strategy and process for JJV (10% time)
2. Process all JJV cash contributions utilizing GIFTS system and manage budget allocated (40% time)
3. Execute projects as required for CSR key programs assigned by Internal Communications Senior Manager (30%)
4. Write/edit online content, including intranet and social (10% time)
5. 501c(3) organization management-assist with application support, respond in a timely manner to inquiries, follow up with organizations as needed (5% time)
6. Focus employee engagement around our two signature initiatives, Sight for Kids and Cure for blindness. Make it fun and easy for employees to take part in our CSR efforts- elevating our initiatives to a true global team effort.
7. Community Event Kit request management/Info. displays on campus requests (5% time)


QUALIFICATIONS
III. Minimum education required for competent performance:
Bachelors degree in English, Journalism or other relevant field.
Minimum experience (number of month/years and type of work experience beyond formal education) required for competent performance:
Minimum of 3 years of experience focused on employee or functional communications in a fast-paced corporate environment. Superb writing and editing skills and a strong sense of narrative and story -telling. A high-level of professional integrity and ability to handle sensitive issues and situations with discretion. Ability to simultaneously manage multiple responsibilities and deliver high quality communications under tight deadlines. A proactive 'get it done' attitude.
IV. Volume or unit measure of job duties: (List the volume of those duties which are repetitive in nature. For example, 75 customer phone calls per day, 20 boxes packed per day, etc.)
Approximately 20 community contributions requests to process per quarter, four intranet stories per month, four social posts per month, four transparency reports to validate for external posting on JJV giving activities per year, a minimum of one internet update per month, approximately two CSR employee engagement activities per year.
V. Equipment usage and abilities needed:
Savvy computer usage to include experience in Microsoft Office and SharePoint. Previous experience in community giving/contributions processing a plus. Ability to act appropriately as liaison between organization and JJV is a must.

VI. Conditions & Physical Demands of Job
Requires ability to work across the JJV franchise.

If "Other ", please specify:

VII. Travel Required: Yes ☐ No ☒
If yes, indicate below what percentage of travel time.
Travel is not required

SUPERVISION / AUTHORITY
VIII. Indicate below by placing an X next to the level of responsibility, if any, for directing the work production of others. This level of responsibility must be a reflection of the job itself, not the specific incumbent (select one).
X A. Give no supervision to others. (But does provide counsel to others on appropriate implementation).

X C. Responsible for work flow production, training of new employees on covered jobs, answering job-related questions in one or more areas. (Guides our contributions process.)


IX. SUPERVISOR COMMENTARY: It is important that you review each position description thoroughly. Please indicate below by placing an X by the paragraph which most closely reflects the degree to which supervisory control is exercised over the performance of the job:
X C. Under general supervision, works within established guidelines and has flexibility as to method, priority and timing of job duties. Requires some amount of initiative and judgment.
Hours per Day 8
Hours per Week 40
Total Hours 2,088.00



Position Description

Communications Specialist



POSITION SUMMARY
I. Write a brief summary statement of the basic purpose(s) of this position, i.e., why the position exists and its purpose in the organization.
The Communications Specialist will be responsible for supporting communications initiatives for JJV with a focus on the corporate social responsibility (CSR) program. As a member of the corporate communications team, the specialist will partner closely with the internal communications manager to ensure strategic alignment and assist in implementing key program tactics for CSR and other duties as assigned.

Adheres to environmental policy, procedures, and supports department environmental objectives.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES
II. List 4-10 of the major end results the position is to accomplish and show approximate percentage of time devoted to each. Describe in terms of broad responsibilities rather than specific tasks.
  1. Build and implement new contributions strategy and process for JJV (10% time)
  2. Process all JJV cash contributions utilizing GIFTS system and manage budget allocated (40% time)
  3. Execute projects as required for CSR key programs assigned by Internal Communications Senior Manager (30%)
  4. Write/edit online content, including intranet and social (10% time)
  5. 501c(3) organization management-assist with application support, respond in a timely manner to inquiries, follow up with organizations as needed (5% time)
  6. Focus employee engagement around our two signature initiatives, Sight for Kids and Cure for blindness. Make it fun and easy for employees to take part in our CSR efforts- elevating our initiatives to a true global team effort.
  7. Community Event Kit request management/Info. displays on campus requests (5% time)


III. Minimum education required for competent performance:
Bachelors degree in English, Journalism or other relevant field.
Minimum experience (number of month/years and type of work experience beyond formal education) required for competent performance:
Minimum of 3 years of experience focused on employee or functional communications in a fast-paced corporate environment. Superb writing and editing skills and a strong sense of narrative and story -telling. A high-level of professional integrity and ability to handle sensitive issues and situations with discretion. Ability to simultaneously manage multiple responsibilities and deliver high quality communications under tight deadlines. A proactive 'get it done' attitude.
IV. Volume or unit measure of job duties: (List the volume of those duties which are repetitive in nature. For example, 75 customer phone calls per day, 20 boxes packed per day, etc.)
Approximately 20 community contributions requests to process per quarter, four intranet stories per month, four social posts per month, four transparency reports to validate for external posting on JJV giving activities per year, a minimum of one internet update per month, approximately two CSR employee engagement activities per year.
V. Equipment usage and abilities needed:
Savvy computer usage to include experience in Microsoft Office and SharePoint. Previous experience in community giving/contributions processing a plus. Ability to act appropriately as liaison between organization and JJV is a must.
VI. Conditions & Physical Demands of Job
Requires ability to work across the JJV franchise.

If "Other ", please specify:
VII. Travel Required: Yes No
If yes, indicate below what percentage of travel time.
Travel is not required


SUPERVISION / AUTHORITY
VIII. Indicate below by placing an X next to the level of responsibility, if any, for directing the work production of others. This level of responsibility must be a reflection of the job itself, not the specific incumbent (select one).
X A. Give no supervision to others. (But does provide counsel to others on appropriate implementation).
B. Have lead responsibilities for one or more employees.
X C. Responsible for work flow production, training of new employees on covered jobs, answering job-related questions in one or more areas. (Guides our contributions process.)
D. In addition to "C ", assist in reporting on performance, recommending advancements, implementing new or changed procedures. Generally recognized as Group Leader or Assistant Supervisor.
E. Have full, direct supervisory responsibilities for a department or function.
IX. SUPERVISOR COMMENTARY: It is important that you review each position description thoroughly. Please indicate below by placing an X by the paragraph which most closely reflects the degree to which supervisory control is exercised over the performance of the job:
A. How work is done and work progress are checked under close supervision and/or clearly defined procedures.
B. Under supervision, carries out general instructions in accordance with standard practice. Requires some initiative and judgment. Actions checked periodically.
X C. Under general supervision, works within established guidelines and has flexibility as to method, priority and timing of job duties. Requires some amount of initiative and judgment.
D. Under general or minimum supervision, performs duties in terms of stated objectives. Generally works out details within broad guidelines and exercises considerable initiative and judgment.