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Finance Administrative Specialist
Ref No.: 18-01969
Location: Madison, Wisconsin
Start Date / End Date: 04/16/2018 to 07/15/2018
Description/Comment: The position will perform daily work assignments accurately and in a timely and safe manner. The position will have sound technical aptitude and perform multiple projects at a time. This position is capable of working with moderate supervision.

• Manages accounts payable email inbox
• Opens and sorts invoices
• Reviews and enters invoices and receivers into accounting software
• Matches receivers to invoices and files for payment
• Ensures all purchase orders are complete and file in document storage room
• Manages aging accounts report
• Generates weekly vendor checks & positive pay report for review and approval
• Verifies bank balances with local banking branch
• Prepares bank account reconciliations for review and approval
• Prepares 1099's for outside vendors
• Analyzes purchases for Wi Sales & Use Tax accrual
• Attends weekly revenue meeting
• Manages billing to customers off of revenue spreadsheet
• Sends invoices to clients (via email, mail or FedEx)
• Manages revenue bridge forecast spreadsheet for reporting purposes
• Makes necessary copies of invoices or shipping charges for clients
• Reviews Accounts Receivable aging & prepare management reporting
• Other duties as assigned
Hours: 8:00am to 5:00pm Location: 114 726 Heartland Trail Madison WI 53717 United States
Education:
Additional Job Details: Entry level position Job role: • Manages accounts payable email inbox • Opens and sorts invoices • Reviews and enters invoices and receivers into accounting software • Matches receivers to invoices and files for payment • Ensures all purchase orders are complete and file in document storage room • Manages aging accounts report • Generates weekly vendor checks & positive pay report for review and approval • Verifies bank balances with local banking branch • Prepares bank account reconciliations for review and approval • Prepares 1099's for outside vendors • Analyzes purchases for Wi Sales & Use Tax accrual • Attends weekly revenue meeting •Manages billing to customers off of revenue spreadsheet • Sends invoices to clients (via email, mail or FedEx) • Manages revenue bridge forecast spreadsheet for reporting purposes • Makes necessary copies of invoices or shipping charges for clients • Reviews Accounts Receivable aging & prepare management reporting • Other duties as assigned
Organization Distribution:
Owning Organization: Abacus Service Corporation (Catalent) Organization Distribution:
Customer Defined Fields:
Job Qualifications Education:
• High school diploma or equivalent

Experience:
• 1-3 years previous experience with Accounts Payable processing and clerical accounting

Technical Requirements:
• Basic mathematical, accounting, and finance skills
• Ability to attend training and apply learning on work processes, regulatory guidelines, etc.
• Ability to use Excel, Word, and other office systems.
• Ability to review data to ensure data is well organized with complete documentation.

Behavioral Requirements:
• Ability to see and hear, read and write clear English.
• Requires adaptability, analyzing, assessing, calculating, decision making, dependability, good judgment, reading, memorizing, social skills, speaking, stress control, writing.
• Ability to communicate effectively and follow/retain detailed written and verbal instruction in an accurate, timely, safe, and professional manner with supervisor, group members, and other departments as necessary, in a professional and accurate manner.
• Ability to manage time effectively to complete assignments in expected time frame and independently seek out additional work when tasks are completed ahead of time.
• Ability to cooperate with coworkers within an organized team environment or work alone.
• Detail oriented with ability to work effectively under high pressure with multiple deadlines. Strong ability to multi-task in a fast pace environment.
• Positive attitude and ability to work with others.
• Ability to process a large volume of work.
• Ability to effectively carry out and implement change.
• Ability to make decisions which have moderate impact on work unit and site.
Shift 1st Shift (8 a.m. to 5 p.m.)