Produce and maintain project calendars, project plans, and other project documentation. Track documentation and help develop/maintain documentation best practices for updates, version control, and file organization.
Maintain Transit Technology project portfolio and associated documents.
Assist with Business Planning yearly activities, including: coordinating quarterly Project Review meetings, maintaining EPO Board, supporting generation of reports throughout the year, and other tasks as needed as member of Business Planning Project Team.
Communicate with project stakeholders.
Support budget/invoice tracking.
Assist with meeting preparation, attend and document meetings. Understand discussion, capture action items and decisions, prepare agendas from verbal directions, and prepare and distribute notes and document updates.
Qualifications and experience desired:
Strong attention to detail
Proficient in MS Word, Excel, Visio, Outlook, and Project
Good Communication Skills, both written and oral
Ability to work with large team
Ability to capture technical and business process discussions into appropriate notes, action items, and decisions
Projects and functions to be performed:
Coordinate collection and distribution of documents and comments from subject matter experts and vendors
Proofread documentation and file per our process
Produce/edit written documents in MS Word, Excel, Visio, Outlook, and Project
All other coordinator services as outlined above in scope of work