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Accounting Clerk
Ref No.: 18-01226
Location: Rockville/Remote, Maryland
Start Date: 02/19/2018


Order # RFQ1266327
Job Title Accounting Clerk
Number of resumes 4 potential candidates
Resume Due 2/23/2017 EOD









Job Description
Job Title Accounting Clerk
Client Department of Health and Human Services
Place of Performance 2115 East Jefferson Street, Room 4C-404D, Rockville, MD 20852. This work may also be performed remotely at the discretion of the IC, OD OFM.
Resume Due 2/23/2018 EOD
Number of Positions 1
No of Resumes 4
Period of performance Base: 4/1/2018-3/31/2019
Option Year 1: 4/1/2019-3/31/2020
Option Year 2: 4/1/2020-3/31/2021
Work Hours Work will be performed up to 40 hours per week during normal core business hours, Monday-Friday, excluding Federal holidays.
US Citizen Mandatory
Security Clearance Able to obtain any type of clearance. If have any active clearance mention in the resume.
Experience 5-6 years, Federal preferred.


Job Duties
The tasks will include, but are not limited to the following:
  • Process for payment authorized travel advances. In FY17 there were 664 advances processed.
  • Process for payment travel claims that have been approve by the IC's Administrative Officers in the NBS. This shall include claims against travel orders as well as local travel claims for which there are no travel orders. There were approximately 66,528 travel claims for FY17.
  • Process payments monthly for charges posted on each of the three Centrally Billed Accounts (CBA) upon audit notification from the Travel Management Center (TMC) of the amount that should be paid. Contact ICs to increase obligation n for travel orders that require additional funding.
  • Process payments monthly for charges posted on the Individual Billed Accounts (IBA) upon audit notification from the Travel Management Center, (TMC) of the amount that should be paid.
  • Import and reconcile line items paid on each CBA to paid travel claims and taking appropriate actions when they are not in agreement.
  • Record federal withholding taxes paid to Client.
  • Process request to have new sponsors added to the Customer Database within one business day of receipt and sometimes expediting these requests for same day service.
  • Monitor miscellaneous obligations by researching payment history, reconciling expenses and contacting vendor to determine if there are outstanding invoices to provide justification for the obligation to remain open.
  • Research the reason for returned payments, take corrective action and reprocess for payment, which will include performing check tracers and utilizing payment related resources.
  • Perform routine table maintenance to the Customer Database. This consist of querying several reports to review for missing data information and inactive customers, identifying duplicate customers, and ability to determine the need for consolidation of customers.
  • Determine if collection from sponsors agree with posted receivables within travel orders and clearing differences within the Sponsor Transaction Receivable module of the NBS when necessary.
  • Manage outstanding travel advances by notifying travelers and approving officials alike when travel claims are not submitted.
  • Process for payment Government Bill of Lading (GBL) and Transportation Service Orders (TSO) pertaining to freight charges. There were approximately 779 charges processed for FY17.
  • Process for payment approximately 189 invoices annually for employee relocation moves.
  • Provide calculations of taxable items for preparation of W-2 statements pertaining to relocation moves.
  • Process Purchase Orders using a mechanism of 3-way matching in the NBS.
  • Record debit memos for the overpayment or duplicate payment of travel orders. Continuous interaction with the Cashier's office.
  • Take corrective action to clear postings made to the out of balance report. This report highlights disbursements made by Treasury, which could not be successfully posted to the General Ledger or highlights postings to the General Ledger for which there is no corresponding confirmation from Treasury that disbursement actually took place.
  • Identify and/or recommend enhancements based on their thorough understanding of the interaction of the two accounting systems and work related duties.
  • Attend training as needed pertaining to new systems, procedures and processes.

Knowledge Required:
  • Expected to be a self-starter and able to work independently.
  • Familiarity with Oracle is helpful.
  • Proficient working knowledge of Microsoft Office and MS Excel
  • Project a professional and cooperative attitude to assist ICs, NIH Helpdesk and travelers with payment inquiries
  • Research and resolve payment related issues. Knowledge of Federal Travel Regulations.