MDOC - Project Manager 3
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MDOC - Project Manager 3
Ref No.: 17-04405
Location: St Lansing, Michigan
Start Date / End Date: 07/24/2017 to 07/23/2018
Engagement Type: Contract
Short Description: Designs, plans, and coordinates work teams. Follows standard project management industry practices such as the PMI's framework. Understands business and technical objectives of a project and works closely with project sponsor.

Complete Description: The Portfolio Manager will provide the oversight and direction necessary to establish a fully functional project control office and to manage the PCO staff and ongoing daily operations of the PCO. The Portfolio Manager will create and use tools to monitor and report on schedule progress, resource utilization, issue resolution/escalation, and process adherence. The PCO Manager will also gather and report on project team performance and compliance. The PCO manager will support the State in meeting the timely delivery of quality information technology services for all stakeholders of the project. The PCO Manager will be responsible for performing schedule, scope and technical control tasks. The PCO Manager will oversee all the Project Managers for MDOC Non Legacy Projects.


H. Skills Required

N/A – See Experience Required

I. Skills Preferred

N/A – See Experience Required

J. Experience Required

The Senior Portfolio Manager must have the following experience, skills and expertise:.

a) A minimum of 15 years' experience delivering and managing IT solutions.

b) 10 years' experience as a Senior Project Manager facilitating process and technology changes within an organization, including projects with multiple deliverables, Managed the launch of new products and services, large-scale application development, systems integration, system enhancements, operational efficiency improvements, process reengineering and IT infrastructure upgrades.

c) Minimally five years' experience managing a large, complex multi-year systems development project whose budget was greater than $5,000,000 (excluding hardware/software costs) with experience in managing cross-functional projects and programs with tight deadlines.

d) 3+ years experience as a Portfolio Manager on a management team overseeing complex efforts requiring multiple Project Managers, internal and external technology deliverables, multi-million dollar budgets and regular communication with management.


K. Experience Preferred

The Senior Portfolio Manager must have the following experience, skills and expertise:.

e) A minimum of 15 years' experience delivering and managing IT solutions.

f) 10 years' experience as a Senior Project Manager facilitating process and technology changes within an organization, including projects with multiple deliverables, Managed the launch of new products and services, large-scale application development, systems integration, system enhancements, operational efficiency improvements, process reengineering and IT infrastructure upgrades.

g) Minimally five years' experience managing a large, complex multi-year systems development project whose budget was greater than $5,000,000 (excluding hardware/software costs) with experience in managing cross-functional projects and programs with tight deadlines.

h) 3+ years experience as a Portfolio Manager on a management team overseeing complex efforts requiring multiple Project Managers, internal and external technology deliverables, multi-million dollar budgets and regular communication with management.


L. Education Required

Master's degree required

M. Education Preferred

Master's degree required

N. Additional Information

N/A

O. [Agency] technical environment for the work

Database Server Hardware and Software
Server: SUN Fire E25K
Operating System: Sun Solaris 10.2 (UNIX)
Database: Sybase ASE 15.0.3, SQL Server 2005, 2008

Network
Protocol configurations include TCP/IP using Windows 2003 and Windows 2008 servers.

Desktop Workstations
PCs using Windows XP and Windows 7

Locations
Approximately 10,000 workstations distributed at approximately 200 locations across Michigan.

Development Tools
PowerBuilder 9
Sybase SQL Stored Procedures
Business Intelligence Software
Crystal Reports
.NET
Microsoft Dynamics CRM

Browser
Internet Explorer 6.0 and 8.0

Mainframe (Legacy)
COBOL
INSYTE Reports

P. Description of the requested work, including deliverables and knowledge transfer

Brief Description of Work

MDOC requires an efficient management of the programs and projects currently being undertaken by MDOC Due to the criticality of the applications and the complexity of the projects, the project requires a Senior Portfolio Manager to establish and manage a Project Management Office. Therefore, one (1) full-time Senior Portfolio Manager is required to augment the DTMB staff currently managing the Non CMIS and Non OMNI legacy projects.

Description of the requested work, including deliverables
The scope-of–work is to serve as Senior Portfolio Manager for the MDOC projects in particular; the scope-of-work includes the following:

1) Strategic Planning
a) Provide leadership to all projects so that they align with the MDOC technology direction.
b) Participate in Business Process Reengineering (BPR)
c) Provide leadership, direction to the project team so that tasks and activities are coordinated to integrate with each other and are in congruence with the project plan and schedule as assigned.
d) Develop and manage procurement plan, in particular a Request for Proposal (RFP) to acquire system integrators
2) Project Initiation
a) Project orientation and start-up, including development of a plan and related processes.
b) Consolidation of Project Management tools and expertise.
3) Project Management and Support
a) Release Planning and Management.
b) Apply knowledge, skills, tools and techniques to project activities to meet project requirements in terms of time, cost, and scope and at an acceptable level of quality.
c) Coordinate the process for overall decision making, project governance, and deliverable review and approval to insure that the systems achieve their intended purposes.
d) Provide daily direction and oversee work product progress, team interactions and overall project success. Specifically:
(1) Interface with any contractor managers engaged for this project
(2) Develop estimates prepare and manage the technical project budget
(3) Help manage the project communications plan
(4) Identify project risks and issues; manage, including an escalation process, these project risks and issues
e) Help develop reporting/communication mechanisms for the project
(1) Develop and deliver project reports for management review of progress of the technical aspects of the project
(2) Develop and deliver appropriate project communications for executives and staff on project status and issues
(3) Help develop and maintain an effective, customer-focused and usable communications process
Assist in preparation and delivery of project status reporting mechanism that addresses, at a minimum, task status, deliverable completion, budget expenditure and completion estimate, risk analysis, resource assessments, schedule adjustments, and problem/issue/risk identification and corrective action

Q. Any specific regulations, requirements or expertise applicable, including specific background/security checks required.

Criminal background check

R. Reports required

N/A

S. Location where the work is to be performed

Lansing, MI

T. Hours

8am – 5pm M-F, (1984 per year)
U. State's contract/project manager for the work [who does the Contractor report to]

MDOC Project Lead and/or MDOC Customer ServicesYears of Experience:
Minimum 5 years of experience as a Project Manager.

Job Description:
Advanced experience managing programs of projects, complex projects or multiple projects. Demonstrated and advanced understanding of project management methodologies. Relies on experience and judgment to plan and accomplish goals. A significant degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

•Designs, plans, and coordinates work teams. Follows standard project management industry practices such as the PMI's framework. Understands business and technical objectives of a project and works closely with project sponsor. Creates project charter and work plan and tracks budget and schedule progress via appropriate metrics. Establishes project organization and methodologies and defines roles and responsibilities. Documents risks and develops mitigation plans. Manages scope. Creates and implements a communication plan. Builds an effective team, assigns tasks to team members, and evaluates outcomes. Negotiates resources. Communicates to stakeholders and project sponsor. Identifies, tracks, and ensures resolution of issues and removal of barriers. Provides technical support to project team members. Handles complex application features and technical designs. Designs and implements the components required for complex application features. Generally manages a group of applications system analysts. Relies on experience and judgment to plan and accomplish goals. Professional certification is highly desirable.
•May require specific PC, workstation, operating system, application or platform skills. Provides overall direction to the formulation, development, implementation, and delivery of a project. Exercises management responsibility over the achievement of performance, revenue, and profit objectives of a project and its contracts. Ensures that the project plan maintains tasks, schedules, estimates, and status, and disseminates information to team members and customers. Creates a structure and organization for the management of a complex environment with emphasis on quality, productivity, and consistency. Directs corrective actions in any area where performance falls below objectives. Arranges for the assignment of responsibility to other supporting facilities, business areas, and support functions, and monitors their performance. Self-directed and independent. Responsible for the coordination and completion of projects. Oversees all aspects of projects. Sets deadlines, assigns responsibilities, and monitors and summarizes progress of project. Prepares reports for upper management regarding status of project.
Skill Required / Desired Amount of Experience
Bachelors Degree Required
Delivering IT Solutions Required 10 Years
Managing Multiple IT Solutions Required 10 Years
Experience with Agile Scrum Required 5 Years
Managing projects with a budget greater than $5 Million Required 5 Years
Experience Managing Multiple projects at the same time Required 3 Years
PMP Certification Required
ITIL Certification Desired
State of Michigan Project Management Methodology or equivalent Project management methodology based on PMI and CMMI Required 5 Years
Experience providing Project oversight to Project Coordinator's and other personnel Required 5 Years


Questions
Description
Question 1 Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement?
Question 2 Please list candidate's email address that will be used when submitting E-RTR.
Question 4 This position is located in downtown Lansing, MI. The selected candidate will be responsible for any and all costs associated with parking for this position. These costs will not be reimbursed by CAI or State of Michigan. Please confirm you have discussed this with your candidate and he/she accepts this requirement.
Question 5 The client plans to schedule IN PERSON ONLY interviews for this position on July 24th, 26th and 27th. Please confirm your candidate will be available to interview any of those days if selected.
Question 6 Please include a paragraph re: candidate's availability, location, applicable skills, and other pertinent information in the Summary of Qualifications tab, when submitting.