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Administrative Assistant - III /Foster City, CA with a A Big Pharmaceutical Company
Ref No.: 18-45454
Location: Foster City, California
Position Type:Contract
Start Date / End Date: 08/14/2018 to 02/13/2019
Job Title: Administrative Assistant - III
Work Location: Foster City, CA
Length of Assignment: 6 Months
Position Type: Contract Full Time
Client:  A Big Pharmaceutical Company


The position will support the Sr. Directors of the Finance Controllership organization and provide support for organizational onboarding and hiring procedures.

Primary responsibilities include, but are not limited to:
• Scheduling meetings (including web conferences and teleconferences) and managing team schedules in Outlook
• Organizing travel
• Interview coordination and onboarding of new employees
• Preparing expense reports
• Purchase order preparation
• Organizing, managing and maintaining department files, processes; tracking payment of invoices and orders; managing purchase orders on internal systems
• Assisting with organizing/planning team events

Essential Duties and Job Functions
• Supports Sr. Directors and broader team for tasks including: travel arrangements, expense processing, agreement and contract processing, meeting coordination and scheduling, and on-boarding of new employees
• Creates purchase orders and invoice processing
• Gathers, collects, records, tracks and verifies information from multiple sources, and conducts internet searches as directed
• Creates or may assist in the creation of presentation materials
• Liaises with external agencies or organizations to coordinate activities
• Helps to coordinate communications and logistics for external and internal events
• Interacts with a variety of internal and external stakeholders
• Handles confidential information with discretion and in compliance with all regulations
• Plans and organizes team events (US & global)

Knowledge, Experience and Skills
• Requires a minimum of a high school diploma plus a minimum of 2+ years administrative experience
• Ability to work in a fast-paced environment with changing priorities
• Excellent verbal, written, and interpersonal skills are required
• Works under limited supervision and may receive general direction on new lines of work or special assignments
• Must be detail-oriented
• Requires knowledge and understanding of administrative and office policies and procedures
• Intermediate to advanced knowledge and experience using a number of Office applications including Outlook, Excel, PowerPoint, Word plus applications
• Refers to specific and detailed procedures and instructions
• Collaborates well with other teams/functions

If you are interested in this job than please send me your most updated resume on reena.sangwan@artech.com or you can reach me at #973-507-7579